WEBVTT 00:00.240 --> 00:05.200 In this video I will show you how I built this inbox manager that actually sorts my emails with only 00:05.200 --> 00:05.840 one click. 00:05.840 --> 00:12.280 I just need to click on this workflow and then actually my email is successfully sorted inside the newsletter. 00:12.600 --> 00:17.320 Also, I will have for you the other version that actually sorts your emails. 00:17.320 --> 00:24.080 So for example, if you have the emails in the past, you can sort your entire inbox at once. 00:24.560 --> 00:26.040 Because let me tell you something. 00:26.040 --> 00:30.080 If you have an inbox that is loaded with many different emails as mine. 00:30.080 --> 00:33.320 So for example, I've got over 3000 emails. 00:33.320 --> 00:38.400 Sometimes it's really hard to sort actually, and take these emails that are really important. 00:38.400 --> 00:43.840 So, you know, I've got a lot of notifications, I've got a lot of newsletters and there I can miss 00:43.840 --> 00:44.920 something out. 00:45.200 --> 00:48.360 That's why in this video we'll build this entire project. 00:48.360 --> 00:53.080 I will give you the free JSON template and also will build it from scratch. 00:53.080 --> 00:54.400 So you will see how it works. 00:54.400 --> 01:01.350 And again, with only one click, you can sort your entire inbox and also sort incoming emails whenever 01:01.670 --> 01:04.310 you receive an email on your Gmail. 01:04.710 --> 01:09.710 And for the simplicity, I included all of the instructions along with the free template to download 01:09.710 --> 01:12.830 inside our 100% free community on school. 01:12.990 --> 01:15.870 So there we've got our core students. 01:15.870 --> 01:21.430 There are other people interested in AI, so you can go over to the classroom and click on the Inbox 01:21.430 --> 01:22.030 manager. 01:22.230 --> 01:24.950 So inside you've got the prompt, you've got the system message. 01:25.070 --> 01:29.070 Also our template you can download right here. 01:29.190 --> 01:32.910 And when you do this you can click on these three dots import from file. 01:33.110 --> 01:35.510 And there pick your inbox manager. 01:35.950 --> 01:40.550 And inside actually you've got your automation already set up. 01:40.630 --> 01:42.990 So in general again um yeah. 01:43.030 --> 01:46.910 Go over here because we'll be using these instructions in this project. 01:47.230 --> 01:49.350 However, with all that being said let's get started. 01:49.350 --> 01:56.030 Let me click on Ctrl Z and undo this entire action and create this project from start to finish. 01:56.550 --> 02:00.820 So first things first, we'll be using Gmail as a trigger. 02:01.060 --> 02:02.500 So on message received. 02:02.500 --> 02:06.940 Whenever we've got a message we would like to trigger this entire automation. 02:07.100 --> 02:11.700 And then what we can do we can choose actually the pool times. 02:11.700 --> 02:14.540 So as you can see here we've got a mode which is every minute. 02:14.540 --> 02:19.900 So every minute it checks for any emails we have, um, you know inside our Gmail. 02:20.060 --> 02:26.580 However I don't recommend this approach because in this case you run out from your credits inside and 02:26.580 --> 02:27.500 I then very fast. 02:27.540 --> 02:27.980 Okay. 02:28.340 --> 02:35.380 So for this purpose I will I would like to trigger this automation every 15 minutes if we have the new 02:35.380 --> 02:35.980 message. 02:36.140 --> 02:37.900 So I can pick the custom. 02:38.020 --> 02:40.460 And then we've got cron expression. 02:40.900 --> 02:43.180 For this case we need to provide a specific code. 02:43.180 --> 02:51.780 If you're not familiar with the cron um you can go over for an example and type in cron expression every 02:51.820 --> 02:53.460 15 minutes for an example. 02:54.140 --> 02:58.850 And there you've got cron cron job every 15 minutes. 02:59.730 --> 03:01.770 And here you've got specified formats. 03:02.450 --> 03:03.730 So we can just copy it. 03:04.210 --> 03:09.890 Go over here, paste it there and it triggers every 15 minutes. 03:09.930 --> 03:12.650 Also there you've got it explained how it works. 03:12.650 --> 03:13.810 So you can just read it. 03:13.810 --> 03:21.450 So in general if you for example, want to run it every five minutes just instead of 15, type five 03:21.570 --> 03:28.090 or just, you know, go over to ChatGPT and ask for the specific code or just type inside, you know, 03:28.130 --> 03:29.290 type inside. 03:29.450 --> 03:35.730 Um, the Google I would like to trigger, um, you know, automation with the cron every five minutes 03:35.730 --> 03:39.530 or so, then, um, it will give you the exact code. 03:39.690 --> 03:41.610 However, this is a quick notification. 03:41.610 --> 03:47.610 Also, as I see here, I forgot to uncheck the simplify button because what it does, it simplifies 03:47.610 --> 03:48.570 our email. 03:48.610 --> 03:53.710 However, for this case for our agent we want to have the entire email, all of the variables and so 03:53.710 --> 03:54.190 on. 03:54.190 --> 03:58.110 So we can disable that and again fetch test event. 03:58.150 --> 04:01.950 Also we'll have more, you know more variables to choose. 04:01.990 --> 04:03.150 And it's nice. 04:03.310 --> 04:06.470 So again what it does we check every 15 minutes. 04:06.470 --> 04:07.910 If we have the new email. 04:08.430 --> 04:15.430 The next step inside our automation will be to filter because we want to check if the email has already 04:15.470 --> 04:16.910 a label or not. 04:17.110 --> 04:21.270 Otherwise, if it has a label like we don't want to process. 04:21.750 --> 04:30.990 Um, so in general what we do, we go over to the value and there we pick the labels zero here, this 04:30.990 --> 04:33.550 one variable and we um, yeah. 04:33.630 --> 04:34.150 Check. 04:34.670 --> 04:36.630 Um, does not contain them. 04:36.630 --> 04:41.150 So it does not contain the label, the word label. 04:41.990 --> 04:43.630 So we test the step. 04:43.750 --> 04:48.590 And as you can see item is kept and we don't have items discarded. 04:49.510 --> 04:56.260 Now we can go back to canvas and it's the time for our AI agent that will manage all of the stuff. 04:56.260 --> 04:58.380 So in general, we'll do all of the things. 04:58.420 --> 04:58.860 Okay. 04:59.500 --> 05:04.660 And here what we need to do, we need to provide a prompt we can go over simply to our document here 05:04.860 --> 05:07.660 and copy this entire text. 05:07.660 --> 05:10.780 So here inside we've got the topic description and sender. 05:11.540 --> 05:13.740 Um so in general we can go over there. 05:13.860 --> 05:16.900 Also when it comes to the subject, um, let me show you. 05:17.660 --> 05:19.100 And here you've got the subject. 05:19.100 --> 05:25.660 So I dragged and dropped this entire variable for um, let me delete it for the text. 05:25.820 --> 05:27.340 Um, I have here. 05:27.380 --> 05:29.860 Where do I have the text I have here the text. 05:29.860 --> 05:32.260 So again, you can simply do this. 05:33.100 --> 05:38.580 Um, however, even you can copy that from, um, you know, from our community, um, from our free 05:38.580 --> 05:39.260 document. 05:39.540 --> 05:41.740 Um, nevertheless, it works by this way. 05:41.740 --> 05:49.100 So we've got again the topic description sender and what we want to do, we want to add the system message. 05:49.490 --> 05:53.650 We will now actually define how this chatbot should behave. 05:53.930 --> 05:57.930 So also inside here we've got our system message. 05:58.290 --> 06:01.290 And very shortly I will explain what it does. 06:01.290 --> 06:03.570 So let's move to expression. 06:03.570 --> 06:08.570 So your role you're an intelligent ML assistant responsible for sorting incoming messages. 06:08.570 --> 06:13.730 Your task is to analyze the content, subject and sender of each email and assign it to the appropriate 06:13.730 --> 06:14.450 category. 06:14.490 --> 06:15.090 Categories. 06:15.090 --> 06:20.690 Categories for sorting, priority, business, newsletter, administrative, personal notifications, 06:20.690 --> 06:21.490 and spam. 06:21.930 --> 06:23.730 You can change these categories okay. 06:23.770 --> 06:30.090 You can provide your very own I don't know, um, I just thought like these categories will be proper. 06:30.210 --> 06:35.170 However, again you can add some categories and later on like modify your entire automation. 06:35.170 --> 06:36.490 You can change the names. 06:36.490 --> 06:41.970 However, as usual, if you are building this automation together with me, I encourage you to actually 06:42.170 --> 06:44.690 do it first together with me and then change it. 06:44.690 --> 06:50.280 So first you check if it works or not and then you've got the, you know, point of view, how it should 06:50.280 --> 06:50.680 work. 06:51.080 --> 06:53.400 Nevertheless, we've got the instructions for each email. 06:53.400 --> 06:55.320 Analyze the content, subject and sender. 06:55.360 --> 06:58.960 Assign it to the appropriate category at label with the category. 06:58.960 --> 07:05.560 If you are unsure, do not label the message response formats we've got always return the result in 07:05.560 --> 07:09.400 JSON format, so we just get only the category. 07:10.160 --> 07:11.480 And now what we can do. 07:11.920 --> 07:15.000 Um, we can go over here and add the model. 07:15.000 --> 07:16.600 So let's go over back to canvas. 07:16.960 --> 07:22.120 Um, I'm choosing OpenAI chat model which is GPT four or mini. 07:22.400 --> 07:23.320 It's cheap. 07:23.360 --> 07:24.000 It's good. 07:24.120 --> 07:24.920 Uh that's it. 07:24.920 --> 07:25.400 Okay. 07:25.640 --> 07:26.880 Um, you can choose other models. 07:26.880 --> 07:28.000 You've got a lot of them. 07:28.240 --> 07:30.800 Um, you know, actually, we've got some problem for now, however. 07:30.840 --> 07:31.400 Whatever. 07:31.680 --> 07:34.680 Um, yeah, I need to connect different OpenAI account. 07:34.960 --> 07:42.640 Um, so here you've got, for example, GPT four four, um, 4.1 mini nano, which is pretty, you know, 07:42.800 --> 07:43.440 pretty cheap. 07:43.440 --> 07:46.110 Also cheaper than for mini, Romine, however. 07:46.390 --> 07:46.910 Um, yeah. 07:46.950 --> 07:47.790 Pick your model. 07:48.350 --> 07:53.950 Additionally, for this agent, we need to go over there and require specific output format. 07:54.270 --> 07:56.710 So we would like to provide the output parser. 07:56.830 --> 07:57.670 And why? 07:58.070 --> 08:05.070 Um, because we want to actually indicate the entire, um, form of the response to make it even. 08:05.150 --> 08:05.670 Um, yeah. 08:05.710 --> 08:11.710 To make it even more correct for this case, from here we need to provide this entire data. 08:11.710 --> 08:16.150 So let's copy it and let's provide inside our output parser. 08:16.510 --> 08:17.190 That's correct. 08:17.190 --> 08:20.030 We've got output parser and their email label. 08:20.030 --> 08:22.070 So this will be the variable name. 08:22.230 --> 08:25.230 And in the variable we should have the specific category. 08:25.870 --> 08:26.790 After we do this. 08:26.790 --> 08:28.150 For now let's run it. 08:29.870 --> 08:35.590 So as you can notice it shows the newsletter label for our email which is pretty nice. 08:35.590 --> 08:41.630 We only wanted this word to return okay, so decide which label it is. 08:42.550 --> 08:44.620 And even now let me actually. 08:44.780 --> 08:44.980 Um. 08:44.980 --> 08:45.300 Yeah. 08:45.340 --> 08:47.820 Change, um, change the names of that. 08:48.620 --> 08:56.180 So here, label checker, rename it, um, there for an example. 08:56.860 --> 08:58.260 Give a label. 08:58.620 --> 08:59.300 That's nice. 09:00.020 --> 09:06.500 And there is a time for the switch option that allows us to actually process with different actions 09:06.500 --> 09:09.900 based on, um, you know, the response from our model. 09:10.340 --> 09:16.300 So we choose the switch and there the value one is our email label. 09:16.700 --> 09:20.780 And we check if it's equal, um, our categories we want to get. 09:20.780 --> 09:22.580 So first we've got priority. 09:23.500 --> 09:28.300 Then what we do rename output and then we name it as priority. 09:28.780 --> 09:32.620 With big letter we add routing rule. 09:32.620 --> 09:36.980 So there again we go over and we provide email label. 09:37.420 --> 09:41.760 And then we check it for um there we've got Personal. 09:42.120 --> 09:42.960 So here. 09:43.000 --> 09:43.720 Personal. 09:45.040 --> 09:45.560 Rename. 09:45.600 --> 09:46.080 Rename. 09:46.120 --> 09:46.520 Output. 09:46.520 --> 09:46.960 Label. 09:46.960 --> 09:48.080 So personal. 09:48.360 --> 09:49.000 All right. 09:49.440 --> 09:52.240 Another road will be for notifications. 09:52.360 --> 09:59.280 So again we take email label notifications notifications. 09:59.880 --> 10:06.880 And remember actually to type these names actually these words with small letters. 10:07.160 --> 10:13.680 Because here we've got actually newsletter newsletters that start that starts with the small letter 10:13.720 --> 10:16.240 also is typed in with the small letters. 10:16.640 --> 10:24.320 Um so yeah that's why we are using renamed output variable to just provide big letters notifications. 10:24.440 --> 10:30.600 So now actually what I need to do, I need to fulfill, um, you know, provide other routing rules 10:30.840 --> 10:33.840 for uh, for other different labels. 10:33.920 --> 10:39.870 So here when I open my system message, I've got a newsletters, administrative personal Sonal notifications 10:39.870 --> 10:40.670 and spam. 10:41.790 --> 10:42.550 So I've done it. 10:42.590 --> 10:43.510 It looks like this. 10:43.550 --> 10:44.550 And all it does again. 10:44.590 --> 10:45.950 Actually, whenever we have. 10:45.990 --> 10:47.430 For example newsletters. 10:47.710 --> 10:48.390 Um, yeah. 10:48.430 --> 10:49.550 Here label. 10:49.830 --> 10:52.150 It goes with this specific path. 10:52.150 --> 10:53.470 So we've got newsletters. 10:53.950 --> 10:57.390 If the email is priority it goes with this path. 10:57.390 --> 11:00.950 And we just store this email in the priority label. 11:01.510 --> 11:09.550 And for each kind of route we need to and for each path each route we need to add the Gmail step. 11:09.830 --> 11:12.110 So in general we need to add Gmail. 11:12.110 --> 11:14.630 And we want to add label to message. 11:15.390 --> 11:18.310 And here we just execute previous notes. 11:18.870 --> 11:24.710 So there as you can notice we don't have a message because our message was um yeah categorized to the 11:24.710 --> 11:25.590 newsletters. 11:25.830 --> 11:27.470 So let's go over here. 11:27.510 --> 11:31.070 Pick again Gmail add label to message. 11:31.950 --> 11:34.110 And there we've got the message ID. 11:34.550 --> 11:40.940 So for this case we can scroll down or even collapse For an example, this node and there take the id 11:40.940 --> 11:42.260 from the Gmail trigger. 11:42.260 --> 11:45.660 So we've got message id and here even we've got the problem. 11:45.660 --> 11:48.700 So for this case what we can do to solve it type first. 11:48.700 --> 11:50.740 So it takes the first message. 11:50.780 --> 11:52.980 And we have inside our inbox. 11:53.380 --> 11:57.460 And this often occurs when we have multiple items. 11:57.700 --> 12:01.940 So yeah like if you have that on the red highlighted on the red. 12:02.180 --> 12:07.780 And just provide the first and it works, you actually indicate that, hey, take the first email from 12:07.780 --> 12:09.940 the inbox, the latest. 12:10.220 --> 12:14.380 And for that so what we have and we can rename it as the priority. 12:15.300 --> 12:17.700 Priority okay. 12:17.740 --> 12:21.940 We can rename it and then choose the label which is priority. 12:22.180 --> 12:25.740 And however before what's very important we need to go over to our email. 12:25.740 --> 12:27.380 So let me go to my email. 12:27.660 --> 12:32.900 I used other email for this case and there already I provided my labels. 12:32.900 --> 12:37.050 So I've got administrative business newsletter notifications personal priority. 12:37.410 --> 12:39.570 And when I was creating this automation for you. 12:39.610 --> 12:43.090 However, if you want to add the label, click here and add it. 12:43.370 --> 12:47.090 So there for an example, let's say um, I don't know health. 12:47.250 --> 12:48.050 It's not related. 12:48.090 --> 12:51.290 However, you know, that's how you add the label. 12:51.970 --> 12:56.810 And when you add your labels you go you go over there and choose. 12:56.810 --> 12:57.890 We've got the priority. 12:57.930 --> 12:59.050 You choose priority. 12:59.530 --> 13:03.930 We test the step and it should be classified to our priority. 13:03.930 --> 13:05.650 So it worked for sure. 13:06.330 --> 13:11.090 And we need to do the stuff for all of the, you know, for all of the for all of the paths. 13:11.090 --> 13:18.290 So what we can do, we can click here, click Ctrl D to duplicate and just provide all of the nodes 13:18.290 --> 13:19.330 for each path. 13:21.210 --> 13:26.450 So we've got 123456, seven, seven, um different labels. 13:26.450 --> 13:28.930 So we've got um, actually six items. 13:28.930 --> 13:30.370 Let's provide another one. 13:31.290 --> 13:31.930 Uh, okay. 13:32.330 --> 13:39.120 And as you could notice here inside our Gmail, we don't have there in the labels the spam. 13:39.120 --> 13:44.920 And this is why actually it's due to we have the spam already inside our inbox. 13:44.920 --> 13:47.760 So we haven't provided the label, which is spam. 13:47.800 --> 13:48.760 Yeah right there. 13:48.800 --> 13:53.040 We'll be using this spam label for this case. 13:53.040 --> 13:59.320 What I can do, I can simply connect all of these to my automation, change the name. 13:59.360 --> 14:01.280 Actually, let me go over here. 14:01.280 --> 14:02.440 I can change the name. 14:02.440 --> 14:05.160 So firstly we've got what we firstly had. 14:05.160 --> 14:05.840 Let's see. 14:06.440 --> 14:09.600 Um, firstly we had um the priority. 14:09.600 --> 14:11.280 This is the priority okay. 14:11.720 --> 14:13.320 So we've got the priority. 14:14.960 --> 14:16.080 Let's rename it. 14:16.120 --> 14:20.160 Actually we need to firstly um yeah this one changed to the newsletter. 14:20.720 --> 14:21.520 Um, yeah. 14:21.520 --> 14:26.240 So actually it's um, you need to do it by this way newsletters. 14:27.880 --> 14:33.710 However, afterwards and when it's set up, um, you can use it for a long time. 14:33.990 --> 14:35.790 So you've got priority there. 14:35.790 --> 14:39.190 You can see you've got you've got message ID that is proper there. 14:39.190 --> 14:42.270 You can't choose it because it didn't choose this path. 14:42.270 --> 14:43.950 It wasn't the priority message. 14:43.950 --> 14:46.590 So we only have the data inside the newsletters. 14:46.630 --> 14:49.230 However we copy this, um, note. 14:49.230 --> 14:52.350 So now we can use the variable right there. 14:52.590 --> 14:55.670 And only what we need to do is to change the label. 14:55.830 --> 15:00.310 So here we have the priority um, there in the newsletters. 15:00.350 --> 15:06.990 And we had um right there, um, the priority, however we have the newsletter right there. 15:07.030 --> 15:12.150 What we have, um, this is the personal so we can rename it as personal. 15:12.870 --> 15:15.390 Very, very simply personal. 15:15.910 --> 15:16.470 Okay. 15:16.670 --> 15:19.270 And there just change the label to personal. 15:19.470 --> 15:21.390 It's simple as that. 15:21.390 --> 15:22.590 So we have personal. 15:22.750 --> 15:24.750 So now let me change all of these. 15:25.950 --> 15:32.610 So this is how you create the entire automation to sort your emails into specific labels, and I think 15:32.610 --> 15:33.450 it's really useful. 15:33.490 --> 15:37.130 A lot of us have like, mess inside our inbox for sure. 15:37.170 --> 15:39.570 Me so yeah, that's how it works. 15:39.610 --> 15:44.570 And with this single kind of automation, you can sort your emails. 15:44.970 --> 15:52.970 However, I said at the beginning and I showed the other automation that sorts your inbox and old messages. 15:53.410 --> 15:59.330 And in general, it's pretty straightforward to create because what you do, you copy all of these steps. 15:59.570 --> 16:04.970 So all of these notes and then only what you do you you provide the trigger which is different, which 16:04.970 --> 16:08.330 is on click you get messages from the Gmail. 16:08.330 --> 16:09.930 So let me show you how it looks like. 16:09.970 --> 16:13.130 Also remember you can download the full template. 16:13.130 --> 16:15.450 So here you will be able to see how it works. 16:15.730 --> 16:18.130 You know you can just set it up by this way. 16:18.170 --> 16:20.690 Nevertheless let me guide you through that very quickly. 16:20.890 --> 16:24.610 So in general inside the Gmail we get many emails. 16:24.610 --> 16:25.930 The limit is 15. 16:25.930 --> 16:28.320 So at the like at once. 16:28.320 --> 16:38.240 We get 15 emails and then what we do, we provide a filter and again we check if the email has has already 16:38.280 --> 16:39.520 a label or not. 16:39.680 --> 16:41.520 And now let me show you how it works. 16:41.600 --> 16:45.040 So in my account I have like these numbers. 16:45.040 --> 16:49.560 So in the newsletter I've got five emails and notifications I've got nine. 16:49.560 --> 16:51.080 And the priority I've got one. 16:51.600 --> 16:54.360 And however if I click let me go over here. 16:54.360 --> 17:01.560 If I click on Test Workflow now it takes 15 emails and it will sort everything. 17:01.960 --> 17:05.920 When I zoom up you can see like we've got five items already. 17:06.080 --> 17:09.960 Um, given like the category for them, 1011. 17:10.280 --> 17:16.240 So just it creates 15 different, um, you know, categories. 17:16.240 --> 17:19.760 It sorts our emails into 15 different labels. 17:20.480 --> 17:25.400 So as you can see we've got 13 notifications and two newsletter. 17:25.400 --> 17:26.550 So let's check it. 17:26.910 --> 17:28.150 Let's go over here. 17:28.150 --> 17:31.310 Let's refresh the page and that we have it. 17:31.350 --> 17:33.590 We've got notifications newsletter. 17:33.710 --> 17:35.390 So this automation works. 17:35.710 --> 17:42.310 And in general feel free to change actually the amount of um yeah of getting the emails. 17:42.310 --> 17:47.150 You can actually I don't know modify it to 100 for 120. 17:47.190 --> 17:48.910 Remember it will take more time. 17:48.910 --> 17:53.030 Nevertheless you've got more items you know like sorted at once. 17:53.150 --> 17:58.350 So for example, let me pick 50 for now and let's see how it works. 17:58.350 --> 17:59.630 So test workflow. 18:00.270 --> 18:04.230 So it takes 50 latest emails for us. 18:05.070 --> 18:07.790 Um and yeah our chat. 18:08.030 --> 18:10.510 So our agent will sort everything up. 18:10.910 --> 18:16.950 And I think it's great automation for me it's really worth to use because for an example like here in 18:16.950 --> 18:19.190 one click you can sort your entire inbox. 18:19.590 --> 18:21.510 Uh, for now, thank you for watching this material. 18:21.510 --> 18:24.950 I hope you enjoyed it and I will see you in the next video.