WEBVTT X-TIMESTAMP-MAP=LOCAL:00:00:00.000,MPEGTS:0 00:00:06.740 --> 00:00:14.520 Hi there. My name is Dan and this is a super fantastic Adobe InDesign Cheat Sheet. 00:00:14.520 --> 00:00:20.010 Now there is a PDF version of this that you can go to bringyourownlaptop.com. 00:00:20.010 --> 00:00:24.150 Go to the Resources section and there's a printed version that you can print off, 00:00:24.150 --> 00:00:25.455 stick next to your desk, 00:00:25.455 --> 00:00:27.880 learn all the shortcuts, be more awesome. 00:00:27.880 --> 00:00:31.395 There are also lots of other courses there that you might sign up for, 00:00:31.395 --> 00:00:33.750 but let's get into the Cheat Sheet. 00:00:33.750 --> 00:00:38.625 The first tip is converting imperial to metric or vice versa. 00:00:38.625 --> 00:00:40.040 At the moment it's set to inches, 00:00:40.040 --> 00:00:42.330 but say I need something that needs to be 30 centimeters. 00:00:42.330 --> 00:00:45.190 I can click out and it converts it to inches for me. 00:00:45.190 --> 00:00:47.780 Same works when you are set to say millimeters, 00:00:47.780 --> 00:00:50.525 okay, and we need something to be four inches. 00:00:50.525 --> 00:00:53.170 Click out and it does the conversion for you. 00:00:53.170 --> 00:00:55.590 Cool. Now, this works in the New Document box, 00:00:55.590 --> 00:00:58.770 like we've got opened that also works when I hit Close. 00:00:58.770 --> 00:01:00.020 Click on this box here, 00:01:00.020 --> 00:01:04.040 the height set to one inch, but say I needed to be two centimeters, 00:01:04.040 --> 00:01:08.315 it will do the conversion to 0.7 inches for me automatically, 00:01:08.315 --> 00:01:11.120 any box anywhere that you can type in. 00:01:11.120 --> 00:01:13.640 You can also do some other cool things with these boxes. 00:01:13.640 --> 00:01:15.635 Say the width needs to be half of this. 00:01:15.635 --> 00:01:21.310 So I just typed in /2 for divided by two and it converts it to half. 00:01:21.310 --> 00:01:23.115 All sorts of math can be done. 00:01:23.115 --> 00:01:26.040 Say I need to times it by 3, 00:01:26.040 --> 00:01:27.960 use little asterisks for three. 00:01:27.960 --> 00:01:31.085 Click anywhere else in these boxes and it's now three times as long. 00:01:31.085 --> 00:01:34.130 You can add, subtract, divide, and multiply. 00:01:34.130 --> 00:01:39.185 The next tip is the command click or control click if you're on a PC. 00:01:39.185 --> 00:01:42.500 So I need to get to this logo here but there's text boxes in the way. 00:01:42.500 --> 00:01:44.885 I can move this text box and get to this guy. 00:01:44.885 --> 00:01:50.630 But what I can do in easier way is I can hold down the command key on my keyboard, 00:01:50.630 --> 00:01:53.505 if I'm on a Mac or if you're on a PC, it's control. 00:01:53.505 --> 00:01:55.455 So hold it down using my black arrow. 00:01:55.455 --> 00:01:57.090 I'm going to click once, I get the type, 00:01:57.090 --> 00:01:59.190 click again, and I get the layer underneath. 00:01:59.190 --> 00:02:02.885 I can keep going, click again and I get that big washed out graphic, 00:02:02.885 --> 00:02:05.195 click again, and I get the gradient in the background. 00:02:05.195 --> 00:02:09.830 It's a way to select things without having to unpick them and move them all around. 00:02:09.830 --> 00:02:12.560 This next shortcut is probably the one I use the most. 00:02:12.560 --> 00:02:15.580 I'm going to select this text and there's a couple I'm going to throw at you, 00:02:15.580 --> 00:02:20.375 hold down command and shift on a Mac or Control Shift on a PC, 00:02:20.375 --> 00:02:23.450 and then tap the Full stop key or the Period key, 00:02:23.450 --> 00:02:24.950 and it'll make the font bigger. 00:02:24.950 --> 00:02:27.140 Hit the Comma. Holding those same keys, 00:02:27.140 --> 00:02:29.565 makes a smaller, bigger, smaller, really handy. 00:02:29.565 --> 00:02:32.740 Another thing you can do is you can play around with the tracking. 00:02:32.740 --> 00:02:35.090 All you need to do with all this tick selected, 00:02:35.090 --> 00:02:37.970 hold down the Alt key on a PC or Option key on 00:02:37.970 --> 00:02:41.485 the Mac and just use your left and your right arrows. 00:02:41.485 --> 00:02:43.475 Just a little keypad arrows there, 00:02:43.475 --> 00:02:45.970 the up and the down does the leading, 00:02:45.970 --> 00:02:48.340 handy, kind of ruin that though. 00:02:48.340 --> 00:02:49.580 The next tip is, 00:02:49.580 --> 00:02:51.170 I've got this box in the middle, 00:02:51.170 --> 00:02:52.640 I've got it using text wrap, 00:02:52.640 --> 00:02:54.290 so it's pushing the text around it away, 00:02:54.290 --> 00:02:55.970 which this we can push it around. 00:02:55.970 --> 00:02:58.790 The problem is when I try and put other text over the top of it, 00:02:58.790 --> 00:02:59.960 that's what I want to go here. 00:02:59.960 --> 00:03:03.825 It won't work, because that same text wrap is pushing this text away. 00:03:03.825 --> 00:03:06.855 Now, we could right click this and go to 00:03:06.855 --> 00:03:11.580 Text Frame Options and say Ignore Text Wrap and that will work for this one box, 00:03:11.580 --> 00:03:14.675 but then every single time you have any this sort of instance, 00:03:14.675 --> 00:03:16.670 you have to go and tick that box again. 00:03:16.670 --> 00:03:20.160 What if there was a way to change it forever? There is. 00:03:20.160 --> 00:03:22.560 All we need to do is go to, 00:03:22.560 --> 00:03:25.080 if you're on a Mac it's under InDesign, 00:03:25.080 --> 00:03:28.095 Preferences, Composition, if you're on a PC, 00:03:28.095 --> 00:03:30.480 go to Edit, and Preferences are down here, 00:03:30.480 --> 00:03:32.235 then go to Composition. 00:03:32.235 --> 00:03:35.825 I'm going to go here composition and here's the magical button here, 00:03:35.825 --> 00:03:39.545 text wrap only affects the text underneath it. 00:03:39.545 --> 00:03:40.895 Which means this guy, 00:03:40.895 --> 00:03:42.640 just happens to be on top, 00:03:42.640 --> 00:03:44.345 so he's not going to be affected by it. 00:03:44.345 --> 00:03:47.270 Just the stuff underneath. Onto the next step. 00:03:47.270 --> 00:03:50.300 Every time you draw a new type box, scrubbed type box, 00:03:50.300 --> 00:03:52.790 draw it out, and it's Minion Pro and 12 point, 00:03:52.790 --> 00:03:53.965 which I never use. 00:03:53.965 --> 00:03:58.220 So I go and change it and also my swatches panel has boring old fonts that I never use. 00:03:58.220 --> 00:04:02.435 I wish there was a way to change the defaults forever. There is. 00:04:02.435 --> 00:04:04.990 All you need to do is have nothing open in InDesign. 00:04:04.990 --> 00:04:09.620 Hit, Presto and we need to change it from start at the top here to any of these, 00:04:09.620 --> 00:04:10.990 we're going to use the same tools, 00:04:10.990 --> 00:04:19.275 then I'm going to grab my title and if I change Minion Pro now to let's say Arial Black, 00:04:19.275 --> 00:04:21.710 and I'm going to put 12 point and I pick the leading that I 00:04:21.710 --> 00:04:24.875 use and I add any swatches to my swatches panel. 00:04:24.875 --> 00:04:26.330 They will be there for ever, 00:04:26.330 --> 00:04:29.105 watch New Document, drawing, 00:04:29.105 --> 00:04:32.000 create, type to a drop box, 00:04:32.000 --> 00:04:34.685 start typing Arial Black. 00:04:34.685 --> 00:04:37.760 Were going backwards from Minion Pro but you get the idea. 00:04:37.760 --> 00:04:39.515 Make sure everything is closed, 00:04:39.515 --> 00:04:40.955 so just do essentials, 00:04:40.955 --> 00:04:42.155 and you can change anything. 00:04:42.155 --> 00:04:46.700 Probably the most important to change, start, 00:04:46.700 --> 00:04:51.875 essentials, type tool, switch to paragraph and it's this guy here, 00:04:51.875 --> 00:04:53.585 hyphenate, he's on by default. 00:04:53.585 --> 00:04:55.895 Nobody likes you on, turn them off, 00:04:55.895 --> 00:04:58.864 with your jaw type box it will not be hyphenated. 00:04:58.864 --> 00:05:03.445 You're welcome. The next one is for Mac users only, sorry PC. 00:05:03.445 --> 00:05:06.470 Let's say that I want to highlight this and I don't want to make 00:05:06.470 --> 00:05:09.800 a title case and you know it's any assembly and you will eventually find it, 00:05:09.800 --> 00:05:12.825 but look, click on Help and just type in title case. 00:05:12.825 --> 00:05:16.155 There we go, down there we hit Return and it's done it for us. 00:05:16.155 --> 00:05:20.060 You can see it even points to with a nice big blue arrow right there. 00:05:20.060 --> 00:05:21.590 You can just click on this though it's easier. 00:05:21.590 --> 00:05:24.920 Let's say that you've turned off smart guide at some stage, 00:05:24.920 --> 00:05:26.420 you want to turn them back on, but you are like, 00:05:26.420 --> 00:05:28.765 we were there again, type in smart, 00:05:28.765 --> 00:05:30.475 see down there, click it once, 00:05:30.475 --> 00:05:32.185 and I've turned back on. 00:05:32.185 --> 00:05:36.410 Remember, big blue arrow to help you point and figure out where they are. 00:05:36.410 --> 00:05:41.825 Then go back. Next tip is jumping pages and it's Command J or Control J. 00:05:41.825 --> 00:05:45.125 This is one of the documents we make in our InDesign course. 00:05:45.125 --> 00:05:46.865 But it's quite a long document. 00:05:46.865 --> 00:05:51.625 We're here, we need to get to page Command J, 5, Enter. 00:05:51.625 --> 00:05:53.340 Then back down to page 30, 00:05:53.340 --> 00:05:55.755 Command J or Control J on a PC, 00:05:55.755 --> 00:05:58.080 let's type 30, hit Enter. 00:05:58.080 --> 00:06:01.250 Seems long, but it's one of those things that I use 00:06:01.250 --> 00:06:04.735 quite a bit from jumping back from page to page easily. 00:06:04.735 --> 00:06:08.330 Another cool feature you can do is say you're trying to see two pages at once, 00:06:08.330 --> 00:06:09.830 but we've only got one screen. 00:06:09.830 --> 00:06:11.000 So what we can do, 00:06:11.000 --> 00:06:12.870 let's say we're dealing with a contents page, 00:06:12.870 --> 00:06:15.530 but we also want to be looking at different pages, 00:06:15.530 --> 00:06:17.620 just to make sure maybe the headings are matching up. 00:06:17.620 --> 00:06:21.950 This little insignificant little button down in the bottom here splits the layout. 00:06:21.950 --> 00:06:25.550 It's weird. You end up two versions of the exact same thing. 00:06:25.550 --> 00:06:28.530 So over on this side, I'm going to zoom in. 00:06:28.940 --> 00:06:32.100 I can see my contents page but on this side though, 00:06:32.100 --> 00:06:33.990 I can scroll through my document. 00:06:33.990 --> 00:06:37.970 Might be good if you're working on maybe the front cover and back cover together. 00:06:37.970 --> 00:06:39.800 But now I can kind of work through my document, 00:06:39.800 --> 00:06:43.050 find all my headings and start doing some work over here. 00:06:43.050 --> 00:06:45.140 Makes it better if you've got a bigger screen, 00:06:45.140 --> 00:06:46.280 I'm looking a little laptop, 00:06:46.280 --> 00:06:47.855 so it's not as good. 00:06:47.855 --> 00:06:51.170 Another thing you can do is say on this side here you can look 00:06:51.170 --> 00:06:54.440 at the big version of the document, say the page, 00:06:54.440 --> 00:06:57.515 the big overall arching thing over here, 00:06:57.515 --> 00:06:59.360 I'm going to jump to page 1, 00:06:59.360 --> 00:07:01.370 I'm going to work in in really fine detail, 00:07:01.370 --> 00:07:04.320 but you can see on this side here, it's adjusting. 00:07:04.320 --> 00:07:05.780 I can use it kind of two ways, 00:07:05.780 --> 00:07:08.015 to turn it off, click that same little button. 00:07:08.015 --> 00:07:10.400 The next one is playing around with spreads. 00:07:10.400 --> 00:07:12.215 In case, I've got two pages side by side, 00:07:12.215 --> 00:07:16.820 we probably know Command 0 on my keyboard or Control 0 on a PC, 00:07:16.820 --> 00:07:18.830 will fit the page to our view. 00:07:18.830 --> 00:07:22.290 But if you hold down Command and Option and hit 0, 00:07:22.290 --> 00:07:24.645 or Control and Option on a PC, 00:07:24.645 --> 00:07:26.970 it will fit the spread. It's really handy. 00:07:26.970 --> 00:07:29.975 Down here, Command Option 0, 00:07:29.975 --> 00:07:31.445 get the spread nicely in the middle. 00:07:31.445 --> 00:07:33.125 Now, the next tip is a follow on. 00:07:33.125 --> 00:07:35.045 If I use my page down key. 00:07:35.045 --> 00:07:38.585 Paging down for some unknown reason, InDesign, 00:07:38.585 --> 00:07:39.875 it does go down, 00:07:39.875 --> 00:07:42.065 but it goes down in a little bit more. 00:07:42.065 --> 00:07:44.105 It's hard to get this thing to work. 00:07:44.105 --> 00:07:46.520 What you need to do before you click Page Down is hold 00:07:46.520 --> 00:07:49.250 down the option key on a Mac or Alt key on a PC, 00:07:49.250 --> 00:07:50.630 do the exact same thing, 00:07:50.630 --> 00:07:53.015 but you can see the spread stay right in the middle. 00:07:53.015 --> 00:07:56.065 So much handy of zooming through the document. 00:07:56.065 --> 00:07:58.670 Now, with side note, if you're in a MacBook Pro like me 00:07:58.670 --> 00:08:00.785 and you don't have the page down key because 00:08:00.785 --> 00:08:03.020 there's just no room on the keyboard or any other sort 00:08:03.020 --> 00:08:05.405 of laptop that doesn't have the page down key, 00:08:05.405 --> 00:08:08.640 its function, the key is in the bottom left of your keyboard, 00:08:08.640 --> 00:08:13.910 then hold down Option and then use your Up and Down arrows. 00:08:13.910 --> 00:08:15.185 They become page up, 00:08:15.185 --> 00:08:17.100 page down. Rock on. 00:08:17.100 --> 00:08:20.444 Next tip. Hope this one's not too obscure, 00:08:20.444 --> 00:08:21.810 I use it a lots. 00:08:21.810 --> 00:08:24.560 All of these documents that are open, there's three tabs. 00:08:24.560 --> 00:08:25.715 They're all not saved. 00:08:25.715 --> 00:08:28.745 I can tell they're not saved because that little asterisks next to them, 00:08:28.745 --> 00:08:29.885 but I'm ready to go. 00:08:29.885 --> 00:08:32.120 I just need to save them all and close them all. 00:08:32.120 --> 00:08:36.770 The shortcut is pretty much all the keys and S. I'm going to max of its Command, 00:08:36.770 --> 00:08:43.300 Option Shift S, saves them all and Command Option Shift W, closes them all. 00:08:43.300 --> 00:08:48.545 If you're on a PC, it's Control Alt Shift S to save, 00:08:48.545 --> 00:08:51.800 and then all those again with W to close them all. 00:08:51.800 --> 00:08:54.200 Sometimes I wonder how I learned these shortcuts, 00:08:54.200 --> 00:08:57.760 and is it really a shortcut when you've got to remember all those keys? 00:08:57.760 --> 00:09:01.135 Anyway, I hope somebody finds that one helpful. 00:09:01.135 --> 00:09:04.290 This shortcut has a few different features to it. 00:09:04.290 --> 00:09:05.855 I'm going to grab the rectangle tool, 00:09:05.855 --> 00:09:07.355 and I want to draw this out, 00:09:07.355 --> 00:09:10.760 but by default it's giving me a line on the outside and no fill. 00:09:10.760 --> 00:09:13.600 So I want to toggle between my fill and my stroke, 00:09:13.600 --> 00:09:16.130 and this can be really fiddly because it's quite small, 00:09:16.130 --> 00:09:17.990 which we use this teeny tiny one over there. 00:09:17.990 --> 00:09:21.290 But if you just tap the X key on your keyboard, tap, tap. 00:09:21.290 --> 00:09:22.950 You can you see it brings the fill to 00:09:22.950 --> 00:09:25.470 the front and then the stroke to the front and the fill to the front. 00:09:25.470 --> 00:09:27.680 I can go like this without having, 00:09:27.680 --> 00:09:30.425 I can say I want to fill it with my red and then I'm going to 00:09:30.425 --> 00:09:33.425 tap X and then input a none stroke. 00:09:33.425 --> 00:09:36.415 I don't have to go up and try and click it and bring it to the front. 00:09:36.415 --> 00:09:39.335 If you just got it the wrong way round and you draw something, you are like, 00:09:39.335 --> 00:09:42.860 oh man, I wish it was just green fill and no stroke. 00:09:42.860 --> 00:09:47.105 You can hold Shift X and it just switches those two around, 00:09:47.105 --> 00:09:48.760 just like this little arrow here. 00:09:48.760 --> 00:09:50.965 So X and shift X, eyes in loads, 00:09:50.965 --> 00:09:53.075 especially in Photoshop and Illustrator, 00:09:53.075 --> 00:09:55.375 the same shortcuts go across to those. 00:09:55.375 --> 00:09:57.980 Another shortcut that lots of people use that I don't, 00:09:57.980 --> 00:10:00.320 with that selected, black are selected, 00:10:00.320 --> 00:10:01.385 you've got your comma, 00:10:01.385 --> 00:10:03.185 your period, and your forward slash. 00:10:03.185 --> 00:10:04.640 If I type in period, 00:10:04.640 --> 00:10:06.620 and it's a gradient, if I type in comma, 00:10:06.620 --> 00:10:10.085 it puts in a fill, and if I put in the forward slash, 00:10:10.085 --> 00:10:11.625 it removes the fill. 00:10:11.625 --> 00:10:14.945 I click on this, forward slash, the fill is gone, 00:10:14.945 --> 00:10:17.660 which I can see is useful, period though, 00:10:17.660 --> 00:10:21.575 adding gradient, nobody likes you black to white gradient. 00:10:21.575 --> 00:10:23.705 That's a bit harsh. Next tip. 00:10:23.705 --> 00:10:26.810 You need to start a new job for a new client or 00:10:26.810 --> 00:10:31.235 just a new job for an existing client and you're about to start, create a new folder. 00:10:31.235 --> 00:10:33.870 When you remember the cool tip that Dan said. 00:10:33.870 --> 00:10:36.230 What I've got is I've got in my documents, 00:10:36.230 --> 00:10:37.895 this folder here, it's called NewJob. 00:10:37.895 --> 00:10:42.770 Inside NewJob, has got all the folders that I need to get a project going. 00:10:42.770 --> 00:10:44.240 There's nothing in them, 00:10:44.240 --> 00:10:46.180 they're just empty, ready to go. 00:10:46.180 --> 00:10:48.785 All I can do is back here, 00:10:48.785 --> 00:10:50.035 I can copy NewJob, 00:10:50.035 --> 00:10:55.220 copy, paste, and I'm going to work on new client called Green at Heart. 00:10:55.760 --> 00:10:58.450 I've got the structure ready to go, 00:10:58.450 --> 00:11:00.980 I put all my InDesign files in the working, 00:11:00.980 --> 00:11:04.205 I put any copy that I get from the client into copy folder. 00:11:04.205 --> 00:11:05.780 Files is generally images. 00:11:05.780 --> 00:11:09.655 Reference material might be the old job or PDFs that the client had. 00:11:09.655 --> 00:11:13.230 Sent to Client is PDF sent to them to proof. 00:11:13.230 --> 00:11:16.330 Sent to Supplier is stuff that I've sent off to the printer, 00:11:16.330 --> 00:11:18.595 Site Files I use when I'm doing web work. 00:11:18.595 --> 00:11:21.750 You can totally adjust this to what you need. 00:11:21.750 --> 00:11:24.590 One of the little things I do though, is in files. 00:11:24.590 --> 00:11:27.080 In working, there's a Zold folder. 00:11:27.080 --> 00:11:29.690 It's just old work with a Z at the front, 00:11:29.690 --> 00:11:32.090 so it's at the bottom of the folder structure, 00:11:32.090 --> 00:11:33.470 and I just use that for, 00:11:33.470 --> 00:11:35.990 let's say I'm doing concepts for a client and I got A, B, 00:11:35.990 --> 00:11:39.470 and C versions in my working and the client picks version B, 00:11:39.470 --> 00:11:41.690 I check A and C in here, 00:11:41.690 --> 00:11:43.115 just to hide them away, 00:11:43.115 --> 00:11:46.025 I haven't deleted them, they're just hiding in Zold, so I know that. 00:11:46.025 --> 00:11:48.935 When I come back to this job in two years, 00:11:48.935 --> 00:11:51.205 I know which files that I'm going to be using. 00:11:51.205 --> 00:11:53.925 The last tip and it's the best one. 00:11:53.925 --> 00:11:58.240 This is the tip on shortcut that I use the most, is called quick apply. 00:11:58.240 --> 00:12:00.830 There's a couple of instances where you'd use it. 00:12:00.830 --> 00:12:02.525 Let's say this heading down here. 00:12:02.525 --> 00:12:06.440 I know I want it to be my sub heading that I've set up a paragraph style for, 00:12:06.440 --> 00:12:08.405 but instead of having to go find windows, 00:12:08.405 --> 00:12:10.130 paragraph styles, and then highlight it, 00:12:10.130 --> 00:12:12.475 I can just select it and go Command, 00:12:12.475 --> 00:12:15.360 Enter on my keyboard, if you're on a PC, 00:12:15.360 --> 00:12:18.270 it's Control Enter, and it brings up this thing called quick apply. 00:12:18.270 --> 00:12:20.060 What I do is I just type in sub, 00:12:20.060 --> 00:12:23.060 I'm just typing in the name of the paragraph style that I created, 00:12:23.060 --> 00:12:24.260 and you see you just hit Enter, 00:12:24.260 --> 00:12:26.990 becomes really good when we have to put it in lots of times. 00:12:26.990 --> 00:12:30.530 Command Enter, and because it's already got there, Enter. 00:12:30.530 --> 00:12:34.790 There's another one, click another one there. 00:12:34.790 --> 00:12:36.635 You can get quicker command Enter, 00:12:36.635 --> 00:12:40.370 and I can start banging in my paragraph style super quick. 00:12:40.370 --> 00:12:44.420 I can see that this thing here is a bit messed up in terms of the paragraph styles. 00:12:44.420 --> 00:12:46.790 I'm going to hit Command Enter and type in body, 00:12:46.790 --> 00:12:49.240 and you can see that my body copy style, 00:12:49.240 --> 00:12:52.590 hit Return, but also I might do is make all these uppercase, 00:12:52.590 --> 00:12:53.655 so I'm going to highlight this, 00:12:53.655 --> 00:12:55.710 Command Enter and just type upper. 00:12:55.710 --> 00:12:58.270 You can see it's gone straight to uppercase, hit Return. 00:12:58.270 --> 00:13:02.075 Do the same thing for this one and because it's already preloaded, 00:13:02.075 --> 00:13:05.245 I can start putting these things in super quick. 00:13:05.245 --> 00:13:07.380 We love you, quick apply. That's it for the tips. 00:13:07.380 --> 00:13:09.740 Now, I'll pass you over to the real version of me, 00:13:09.740 --> 00:13:11.270 hidden shoulders and all. 00:13:11.270 --> 00:13:14.630 Wow, wasn't that a really good Cheat Sheet? 00:13:14.630 --> 00:13:18.575 If you like that, there's lots more at bringyourownlaptop.com, 00:13:18.575 --> 00:13:21.530 printed versions of that Cheat Sheet plus lots of 00:13:21.530 --> 00:13:25.070 other Cheat Sheets for lots of other Adobe and Microsoft products. 00:13:25.070 --> 00:13:26.450 I'm waving my hands around. 00:13:26.450 --> 00:13:31.980 That means you've got to go to bringyourownlaptop.com. It's all by the hands.