WEBVTT X-TIMESTAMP-MAP=LOCAL:00:00:00.000,MPEGTS:0 00:00:06.740 --> 00:00:10.500 Hi there. In this video we're going to look at bringing through 00:00:10.500 --> 00:00:13.740 paragraph styles that we've made in a previous document case. 00:00:13.740 --> 00:00:16.710 Somebody asked me how to make them or we've made them and we want 00:00:16.710 --> 00:00:20.045 to pull them through to use in our new bit of text. 00:00:20.045 --> 00:00:22.845 We can transform it from this through to 00:00:22.845 --> 00:00:26.505 this one where we've got our styles and our headings are all done. 00:00:26.505 --> 00:00:30.420 We'll also look at how to apply this using things like shortcuts to 00:00:30.420 --> 00:00:34.430 speed up to end paragraph styles for all these different headings here. 00:00:34.430 --> 00:00:36.900 We will also add this pretty line that goes between 00:00:36.900 --> 00:00:40.395 the columns and also look at automatic page numbering again. 00:00:40.395 --> 00:00:43.480 All that plus much more in this video. 00:00:43.480 --> 00:00:45.215 Actually, no more than that. 00:00:45.215 --> 00:00:48.260 Exactly how I said before is exactly what's in here. 00:00:48.260 --> 00:00:52.000 Not more. Let's go and start that now. 00:00:52.000 --> 00:00:55.790 There's two ways to bring in paragraph styles that exist already. 00:00:55.790 --> 00:00:57.950 You might have them in a document you've made or 00:00:57.950 --> 00:01:00.635 you might be pulling them from somebody else's document. 00:01:00.635 --> 00:01:03.410 The easiest way or the most obvious way for us at 00:01:03.410 --> 00:01:06.034 the moment is over here my CC libraries. 00:01:06.034 --> 00:01:07.415 In an earlier video, 00:01:07.415 --> 00:01:11.060 we looked at how to create libraries and how to put paragraph styles in here. 00:01:11.060 --> 00:01:13.360 Let's opened up our styles for this document. 00:01:13.360 --> 00:01:15.290 Let's go to windows styles, 00:01:15.290 --> 00:01:18.570 paragraph styles, so these things here kind of separate in the library. 00:01:18.570 --> 00:01:21.510 They're not actually part of this document here, so to add them, 00:01:21.510 --> 00:01:24.110 all I need to do is let's have nothing selected and 00:01:24.110 --> 00:01:27.800 right-click my body copy here and say add to paragraph styles. 00:01:27.800 --> 00:01:30.330 There's my green it hap body copy, super easy. 00:01:30.330 --> 00:01:33.110 But let's say you're using an earlier version of InDesign that 00:01:33.110 --> 00:01:36.320 doesn't have libraries or you're still avoiding using libraries. 00:01:36.320 --> 00:01:39.500 You can do it by the Paragraph Styles Panel. 00:01:39.500 --> 00:01:42.775 See this little fly out stripy line here, the hamburger menu. 00:01:42.775 --> 00:01:44.180 Pop that out and enhance 00:01:44.180 --> 00:01:47.630 his load paragraph styles and the cool thing about it is you don't need to 00:01:47.630 --> 00:01:53.015 export the styles from your previous InDesign file like you do in some, 00:01:53.015 --> 00:01:54.575 like the Microsoft products. 00:01:54.575 --> 00:01:58.160 What we can do is on my desktop class files, 00:01:58.160 --> 00:02:01.520 there's this green and hot newsletter we made in the previous tutorials. 00:02:01.520 --> 00:02:05.150 Click "Open" and it will look through that document and 00:02:05.150 --> 00:02:09.025 see that it's got these styles applied to it and which ones would you like to begin? 00:02:09.025 --> 00:02:10.430 I don't need the basic one. 00:02:10.430 --> 00:02:11.480 Remember that is nothingness, 00:02:11.480 --> 00:02:14.105 that is the normal nothingness. 00:02:14.105 --> 00:02:15.530 All these other ones, what do I need? 00:02:15.530 --> 00:02:16.550 I don't need heading. 00:02:16.550 --> 00:02:20.050 I don't need first paragraph only because I'm not using them in this document. 00:02:20.050 --> 00:02:23.195 You might bring them all in the beginning because you're not too sure. 00:02:23.195 --> 00:02:27.575 GaH, body copy already exists. 00:02:27.575 --> 00:02:30.080 But I probably bring both of those through the same time, 00:02:30.080 --> 00:02:31.220 but I've already got them. 00:02:31.220 --> 00:02:33.460 Really all I need is the subheading. 00:02:33.460 --> 00:02:34.680 That's what I want to bring in. 00:02:34.680 --> 00:02:37.610 It doesn't really matter how you bring it in with are you using 00:02:37.610 --> 00:02:40.880 the CC libraries or just pull them from existing documents. 00:02:40.880 --> 00:02:43.880 Another way, and I said to at the beginning, 00:02:43.880 --> 00:02:45.920 but there's actually three ways if you copy and paste 00:02:45.920 --> 00:02:48.410 a bit of text from another document into this one, 00:02:48.410 --> 00:02:52.370 and a paragraph styles applied to that takes it will bring it through at the same time, 00:02:52.370 --> 00:02:53.840 if you're finding that you're getting 00:02:53.840 --> 00:02:56.240 these paragraphs tells a [inaudible] like, how did you get in here? 00:02:56.240 --> 00:02:59.750 It's because you've opened up some random document copy that text side of it 00:02:59.750 --> 00:03:04.270 and pasted it into this current document and it's bought through the styles with it. 00:03:04.270 --> 00:03:05.600 You might have to, when you do that, 00:03:05.600 --> 00:03:07.040 go and tidy them up by going. 00:03:07.040 --> 00:03:08.510 Actually, I don't want you add, 00:03:08.510 --> 00:03:11.150 delete, and clean them all up. 00:03:11.150 --> 00:03:12.590 But I want both of these. 00:03:12.590 --> 00:03:14.900 First thing we'll do is we'll put in our body copy. 00:03:14.900 --> 00:03:16.790 I'm going to select it all. 00:03:16.790 --> 00:03:20.120 So "Command A" or "Control A" will select everything. 00:03:20.120 --> 00:03:21.860 You've got to make sure you're in your type toe and you've got 00:03:21.860 --> 00:03:23.960 your cursor flashing in the text box, 00:03:23.960 --> 00:03:26.990 select it all [inaudible] Dan's random five click. 00:03:26.990 --> 00:03:30.440 I've got them all selected and I'm going to say I'd like the body copy to 00:03:30.440 --> 00:03:34.450 apply and you can see there's a little plus applied to it. 00:03:34.450 --> 00:03:37.330 It's because some of them have bolds applied to it already. 00:03:37.330 --> 00:03:40.565 I'm going to leave those just to make it a little easier to find, in my case, 00:03:40.565 --> 00:03:43.175 what I'd probably do because being a purist about it, 00:03:43.175 --> 00:03:45.310 I would say down here it says "Clear 00:03:45.310 --> 00:03:47.860 overrides" and you'll see it or remove the bolts from it. 00:03:47.860 --> 00:03:51.775 But I've left those just to make it easy for us to find. 00:03:51.775 --> 00:03:53.750 Cool. It's lovely to bring through 00:03:53.750 --> 00:03:56.090 paragraph styles that are being done in another document. 00:03:56.090 --> 00:03:59.890 It's just tidied up this document quite a bit even though I had justification. 00:03:59.890 --> 00:04:04.025 But that's okay. Next thing we're going to do is we're going to apply our subheadings. 00:04:04.025 --> 00:04:06.170 I'm going to highlight this first line, here, 00:04:06.170 --> 00:04:09.350 click "Subheading" and it's brought through the style. 00:04:09.350 --> 00:04:12.290 What I would like to do though in this document is I want to make a few changes. 00:04:12.290 --> 00:04:15.875 I'm going to zoom in "Command Plus" or "Control Plus" on a PC, 00:04:15.875 --> 00:04:18.155 I'm going to select it and make some changes. 00:04:18.155 --> 00:04:19.760 I want to change the color, 00:04:19.760 --> 00:04:21.770 so the type here. 00:04:21.770 --> 00:04:23.930 Now you'll see in my swatches panel, 00:04:23.930 --> 00:04:27.395 down here, I'm going to make that a bit bigger. 00:04:27.395 --> 00:04:29.970 I don't have half of these colors, 00:04:29.970 --> 00:04:32.630 remember I'm going to have to pull them from my library. 00:04:32.630 --> 00:04:35.510 In here I'm going to make this my mint green. 00:04:35.510 --> 00:04:39.200 Lovely and I'd like to turn off a couple of things. 00:04:39.200 --> 00:04:41.690 I'd like to turn off the force capitalization 00:04:41.690 --> 00:04:43.780 it is on the top I'm going to turn that off as well. 00:04:43.780 --> 00:04:48.620 Once I've done that, I'm going to go and redefine my style because I'd like this in 00:04:48.620 --> 00:04:53.390 this document to be forever and that green and not uppercase. 00:04:53.390 --> 00:04:56.305 I'm going to right-click it and there's one of this is redefined style. 00:04:56.305 --> 00:05:00.320 Awesome. It just means now when I go and use it, we'll zoom out. 00:05:00.320 --> 00:05:04.175 I like this guy, apply subheads, 00:05:04.175 --> 00:05:06.110 this guy apply subhead. 00:05:06.110 --> 00:05:09.010 You can see I'm getting that new style through. 00:05:09.010 --> 00:05:12.140 Now one thing you might find is for a long document, 00:05:12.140 --> 00:05:14.540 this could be painful. It's not too bad, right? 00:05:14.540 --> 00:05:17.030 It's not too long and so a couple things you 00:05:17.030 --> 00:05:19.910 can do to speed this up one is add a shortcut to it. 00:05:19.910 --> 00:05:21.755 If I click on "Subhead", actually, 00:05:21.755 --> 00:05:23.885 this way is to click off black arrow, 00:05:23.885 --> 00:05:24.965 nothing in the background. 00:05:24.965 --> 00:05:28.115 That's always like default thing click and then background, 00:05:28.115 --> 00:05:30.320 double click "Subheading" and in here, 00:05:30.320 --> 00:05:31.945 I'd like to say, shortcut. 00:05:31.945 --> 00:05:34.250 Now unfortunately, shortcuts only work 00:05:34.250 --> 00:05:37.310 if you've got that number keypad next to your keyboard. 00:05:37.310 --> 00:05:40.220 I'm working on like a MacBook Pro laptop and it 00:05:40.220 --> 00:05:43.355 has the numbers along the top above the letters, 00:05:43.355 --> 00:05:47.190 but it doesn't have that separate keypad to the right. 00:05:47.530 --> 00:05:50.660 Your shortcuts have to include one of those numbers. 00:05:50.660 --> 00:05:52.745 I can't use this at all. 00:05:52.745 --> 00:05:56.850 But if you are using a keyboard that has those numbers on the side you can 00:05:56.850 --> 00:06:01.335 hold down maybe "Command Shift" and hit "One" and you'll get a shortcut in there. 00:06:01.335 --> 00:06:04.295 If you're on a PC it will be "Control Shift One" I'm just making up a shortcut. 00:06:04.295 --> 00:06:07.925 You can make anything you like as long as it has those little numbers there. 00:06:07.925 --> 00:06:10.160 But alas, I don't have that one. 00:06:10.160 --> 00:06:12.695 The other way to do shortcuts, 00:06:12.695 --> 00:06:15.200 is click "Okay", is something called the quick it. 00:06:15.200 --> 00:06:18.020 Now this is the shortcut to rule all shortcuts. 00:06:18.020 --> 00:06:21.860 What it does is if I highlight this text here and hold down on 00:06:21.860 --> 00:06:25.985 my keyboard command and hit the "Enter Key" on my keyboard. 00:06:25.985 --> 00:06:28.535 This pops up skoal quick apply if you're on a PC, 00:06:28.535 --> 00:06:32.480 hold down control and hit "Enter" and what this does is, 00:06:32.480 --> 00:06:36.520 I'm going to delete there, is you can type in anything in this whole program. 00:06:36.520 --> 00:06:38.165 If you need it to be uppercase, 00:06:38.165 --> 00:06:39.400 you can see I type an upper. 00:06:39.400 --> 00:06:42.650 You can see it goes to the shortcut of uppercase and I could do that. 00:06:42.650 --> 00:06:44.180 It's not what I want in this case. 00:06:44.180 --> 00:06:46.775 So command "Enter", I want to type in sub, 00:06:46.775 --> 00:06:48.380 I didn't even have to write the whole word. 00:06:48.380 --> 00:06:50.960 You can see there, there is subheading. Hit "Return." 00:06:50.960 --> 00:06:53.225 Now seems like that doesn't seem short, 00:06:53.225 --> 00:06:56.120 but I'll show you how I get my flow on. 00:06:56.120 --> 00:06:58.430 Highlight this command "Enter", 00:06:58.430 --> 00:07:02.085 and see it's pre-filled out from my last setting, so I just hit "return." 00:07:02.085 --> 00:07:09.955 So highlight quickly that "Enter" highlight command "Enter", 00:07:09.955 --> 00:07:12.065 you got to be a little slow between the Enters, 00:07:12.065 --> 00:07:14.390 If you do it too fast, it freaks out a little bit, 00:07:14.390 --> 00:07:20.095 command "Enter" and these 00:07:20.095 --> 00:07:22.140 here actually bullet points we're going to do later on so 00:07:22.140 --> 00:07:25.185 don't do those, there is headings. 00:07:25.185 --> 00:07:27.600 I thought I got all the ones bold. 00:07:27.600 --> 00:07:30.270 My bolding trick does not work. 00:07:30.270 --> 00:07:32.000 But you can start to see, 00:07:32.000 --> 00:07:34.670 doesn't matter whether you got the shortcut going because you've got the number, 00:07:34.670 --> 00:07:38.090 keypad or command "Enter" for the quick apply, 00:07:38.090 --> 00:07:40.830 we can speed this up. 00:07:44.000 --> 00:07:46.195 I've got lots of headings in, 00:07:46.195 --> 00:07:48.710 and then towards the end I got bored and didn't put 00:07:48.710 --> 00:07:51.620 any more headings and so if you find like the first half has lots, 00:07:51.620 --> 00:07:52.940 in the second half has none, 00:07:52.940 --> 00:07:54.635 it's just because of me. 00:07:54.635 --> 00:07:57.170 So we've put in our sub heading, 00:07:57.170 --> 00:08:00.440 we've put in our body copy and you can see how we've got 00:08:00.440 --> 00:08:04.535 a three-page document all quite quickly going in 00:08:04.535 --> 00:08:08.150 all kind of styled up and that's the beauty of the primary takes frame from 00:08:08.150 --> 00:08:12.260 the previous video and I'll styles now couple little housekeeping things. 00:08:12.260 --> 00:08:16.310 If I go to the w and if you're finding the machines running really slowly 00:08:16.310 --> 00:08:20.795 using especially this example file for the text, the long text. 00:08:20.795 --> 00:08:24.170 It's because you might have done and make spelling on and because these are 00:08:24.170 --> 00:08:28.640 all Latin words and a dictionary sit to English, it's freaking, outgoing. 00:08:28.640 --> 00:08:33.050 Every single word in this 30 page document is spelled badly. 00:08:33.050 --> 00:08:35.000 It's checking every single one of them. 00:08:35.000 --> 00:08:36.230 Every time we move the page, 00:08:36.230 --> 00:08:37.930 or reach exit which is a bit of a pain. 00:08:37.930 --> 00:08:39.725 If you're finding that if it happens, 00:08:39.725 --> 00:08:43.040 say you are working with a document it's English, 00:08:43.040 --> 00:08:46.610 but you have a lot of French words or Irish spelling for words. 00:08:46.610 --> 00:08:49.130 You might find that dynamic spelling is just slowing things down. 00:08:49.130 --> 00:08:54.680 I'm going to go to my MAC to InDesign CC Preferences and go to spelling. 00:08:54.680 --> 00:08:56.375 If you're on PC, 00:08:56.375 --> 00:08:59.900 go to it down the bottom will be preferences and go to 00:08:59.900 --> 00:09:06.095 spelling and just ten enable dynamic spelling off and to get, 00:09:06.095 --> 00:09:09.350 it won't freak out and slowly machine down does to mine 00:09:09.350 --> 00:09:13.180 all the time when I'm using these really long placeholder text documents. 00:09:13.180 --> 00:09:15.350 Now that little thing and this is just styling. 00:09:15.350 --> 00:09:17.720 Now we're going to jump to our master page because I want to put 00:09:17.720 --> 00:09:20.120 a little line that goes through the center of this. 00:09:20.120 --> 00:09:22.565 I'm going to double-click any my master pages. 00:09:22.565 --> 00:09:24.250 How do I know my master page? 00:09:24.250 --> 00:09:26.990 I closed down Paragraph styles as down here I'm on 00:09:26.990 --> 00:09:29.060 my A master and I zoom out a little bit so I 00:09:29.060 --> 00:09:31.355 can see the whole thing and grab my line too, 00:09:31.355 --> 00:09:34.745 I'm going to draw a line that goes all the way through the middle. 00:09:34.745 --> 00:09:39.455 It's pretty good at doing it straight and I'm going to have the stroke of this one, 00:09:39.455 --> 00:09:43.100 that same green and I'm going to have no Phil, 00:09:43.100 --> 00:09:45.425 how thick is it going to be? I can't remember. 00:09:45.425 --> 00:09:47.690 1.0 That seems okay. 00:09:47.690 --> 00:09:53.975 I'm going to copy it and paste it and drag it over here to this other side, here we go. 00:09:53.975 --> 00:09:57.230 Nice. Why don't I do that? 00:09:57.230 --> 00:10:05.070 Go, page 1, hit "W" because it looks cool and by cool, yeah, it looks all right. 00:10:05.070 --> 00:10:07.010 I think I'm going to have to match the same size as 00:10:07.010 --> 00:10:09.260 that because that's a bit thick. Let's double-click this. 00:10:09.260 --> 00:10:13.160 You can skip on now because there's nothing super interesting. 00:10:13.160 --> 00:10:15.780 We're going to add automatic page numbering. 00:10:17.840 --> 00:10:24.950 I'll select both of them at the same time and I'm going to have maybe half a point. 00:10:24.950 --> 00:10:27.860 Yeah, it looks okay. 00:10:27.860 --> 00:10:30.320 So page numbering, we did this in a previous tutorial, 00:10:30.320 --> 00:10:34.070 but we're going to do it again to give a, let's double-click "Page." 00:10:34.070 --> 00:10:37.870 A milestone will use the lift spread to start with grab the tittle, 00:10:37.870 --> 00:10:39.280 draw a nice tight box. 00:10:39.280 --> 00:10:44.345 I'm going to type the web page and I'll put in, 00:10:44.345 --> 00:10:45.440 instead of just having one, 00:10:45.440 --> 00:10:46.850 remember we put under type, 00:10:46.850 --> 00:10:49.220 we're going to go insert special character and we're going to 00:10:49.220 --> 00:10:52.090 go mark as current page marker, 00:10:52.090 --> 00:10:53.670 current page number even. 00:10:53.670 --> 00:10:59.405 What I'd like to do is to you can see it's actually picking out my subheading, 00:10:59.405 --> 00:11:02.930 as the default paragraph style and that'll happen 00:11:02.930 --> 00:11:06.035 to you if you're following me along because I did something a bit strange, 00:11:06.035 --> 00:11:09.980 let's go to window and go to styles and go to parody ourselves. 00:11:09.980 --> 00:11:13.640 If I have nothing selected and I click on "Subheading", 00:11:13.640 --> 00:11:16.610 it's going to set it as everytime I join you type box. 00:11:16.610 --> 00:11:18.670 It's going to be that subheading. 00:11:18.670 --> 00:11:23.795 If I showed you the body copy and got nothings selected switches to body copy. 00:11:23.795 --> 00:11:24.980 Now if I draw this out, 00:11:24.980 --> 00:11:27.185 it's going to be the body copy font. 00:11:27.185 --> 00:11:30.155 What you probably want is, 00:11:30.155 --> 00:11:33.290 you've got nothing selected beyond basic paragraph or body copy, 00:11:33.290 --> 00:11:34.625 that's maybe a good one as well. 00:11:34.625 --> 00:11:37.055 But it means that whenever I draw a new type books, 00:11:37.055 --> 00:11:39.125 it's not going to try and be the sub heading. 00:11:39.125 --> 00:11:42.655 We're going to zoom in and I'm going to make this one rubato. 00:11:42.655 --> 00:11:45.945 I'll use rubato slab again. 00:11:45.945 --> 00:11:49.505 I use that bold and I'll use the orange color. 00:11:49.505 --> 00:11:52.069 How do I know it's in the center of the page? 00:11:52.069 --> 00:11:53.830 I don't send it there, 00:11:53.830 --> 00:11:55.250 there's a couple of ways we could do it. 00:11:55.250 --> 00:11:56.810 You could use alignment tool, 00:11:56.810 --> 00:11:58.550 I'm just going to drag it to the edges. 00:11:58.550 --> 00:12:02.030 I know it's there. It's going to go down here somewhere. 00:12:02.030 --> 00:12:03.780 I'm going to copy and paste it. 00:12:03.780 --> 00:12:05.150 A cool way for copying and pasting. 00:12:05.150 --> 00:12:09.980 You can go Command "V" or hit control "Paste." 00:12:09.980 --> 00:12:14.660 But if you grab your black arrow while you're dragging the words page a, 00:12:14.660 --> 00:12:18.005 you hold down the "Alt" or Option key on your keyboard, 00:12:18.005 --> 00:12:22.285 and drag it across and it will make a duplicate as you're dragging. 00:12:22.285 --> 00:12:24.830 Hold down "Alt" then start clicking, 00:12:24.830 --> 00:12:27.935 holding and dragging and that will duplicate it as it goes across. 00:12:27.935 --> 00:12:29.480 Now I'm going to double-check these work, 00:12:29.480 --> 00:12:33.715 double-click page one, double-click page two, page three, 00:12:33.715 --> 00:12:38.060 nice work group and let's move on to the next one where we start working on inserting 00:12:38.060 --> 00:12:40.010 blank pages and playing with 00:12:40.010 --> 00:12:43.505 the numbering because it starts at one which is going to be a cover, 00:12:43.505 --> 00:12:46.200 all sorts of fun stuff like that.