1 00:00:06,740 --> 00:00:10,500 Hi there. In this video we're going to look at bringing through 2 00:00:10,500 --> 00:00:13,740 paragraph styles that we've made in a previous document case. 3 00:00:13,740 --> 00:00:16,710 Somebody asked me how to make them or we've made them and we want 4 00:00:16,710 --> 00:00:20,050 to pull them through to use in our new bit of text. 5 00:00:20,045 --> 00:00:22,845 We can transform it from this through to 6 00:00:22,845 --> 00:00:26,505 this one where we've got our styles and our headings are all done. 7 00:00:26,505 --> 00:00:30,425 We'll also look at how to apply this using things like shortcuts to 8 00:00:30,420 --> 00:00:34,430 speed up to end paragraph styles for all these different headings here. 9 00:00:34,430 --> 00:00:36,900 We will also add this pretty line that goes between 10 00:00:36,900 --> 00:00:40,400 the columns and also look at automatic page numbering again. 11 00:00:40,395 --> 00:00:43,485 All that plus much more in this video. 12 00:00:43,480 --> 00:00:45,220 Actually, no more than that. 13 00:00:45,215 --> 00:00:48,265 Exactly how I said before is exactly what's in here. 14 00:00:48,260 --> 00:00:52,000 Not more. Let's go and start that now. 15 00:00:52,000 --> 00:00:55,790 There's two ways to bring in paragraph styles that exist already. 16 00:00:55,790 --> 00:00:57,950 You might have them in a document you've made or 17 00:00:57,950 --> 00:01:00,640 you might be pulling them from somebody else's document. 18 00:01:00,635 --> 00:01:03,415 The easiest way or the most obvious way for us at 19 00:01:03,410 --> 00:01:06,030 the moment is over here my CC libraries. 20 00:01:06,034 --> 00:01:07,414 In an earlier video, 21 00:01:07,415 --> 00:01:11,065 we looked at how to create libraries and how to put paragraph styles in here. 22 00:01:11,060 --> 00:01:13,360 Let's opened up our styles for this document. 23 00:01:13,360 --> 00:01:15,290 Let's go to windows styles, 24 00:01:15,290 --> 00:01:18,570 paragraph styles, so these things here kind of separate in the library. 25 00:01:18,570 --> 00:01:21,510 They're not actually part of this document here, so to add them, 26 00:01:21,510 --> 00:01:24,110 all I need to do is let's have nothing selected and 27 00:01:24,110 --> 00:01:27,800 right-click my body copy here and say add to paragraph styles. 28 00:01:27,800 --> 00:01:30,330 There's my green it hap body copy, super easy. 29 00:01:30,330 --> 00:01:33,110 But let's say you're using an earlier version of InDesign that 30 00:01:33,110 --> 00:01:36,320 doesn't have libraries or you're still avoiding using libraries. 31 00:01:36,320 --> 00:01:39,500 You can do it by the Paragraph Styles Panel. 32 00:01:39,500 --> 00:01:42,780 See this little fly out stripy line here, the hamburger menu. 33 00:01:42,775 --> 00:01:44,185 Pop that out and enhance 34 00:01:44,180 --> 00:01:47,630 his load paragraph styles and the cool thing about it is you don't need to 35 00:01:47,630 --> 00:01:53,020 export the styles from your previous InDesign file like you do in some, 36 00:01:53,015 --> 00:01:54,575 like the Microsoft products. 37 00:01:54,575 --> 00:01:58,165 What we can do is on my desktop class files, 38 00:01:58,160 --> 00:02:01,520 there's this green and hot newsletter we made in the previous tutorials. 39 00:02:01,520 --> 00:02:05,150 Click "Open" and it will look through that document and 40 00:02:05,150 --> 00:02:09,030 see that it's got these styles applied to it and which ones would you like to begin? 41 00:02:09,025 --> 00:02:10,435 I don't need the basic one. 42 00:02:10,430 --> 00:02:11,480 Remember that is nothingness, 43 00:02:11,480 --> 00:02:14,110 that is the normal nothingness. 44 00:02:14,105 --> 00:02:15,535 All these other ones, what do I need? 45 00:02:15,530 --> 00:02:16,550 I don't need heading. 46 00:02:16,550 --> 00:02:20,050 I don't need first paragraph only because I'm not using them in this document. 47 00:02:20,050 --> 00:02:23,200 You might bring them all in the beginning because you're not too sure. 48 00:02:23,195 --> 00:02:27,575 GaH, body copy already exists. 49 00:02:27,575 --> 00:02:30,085 But I probably bring both of those through the same time, 50 00:02:30,080 --> 00:02:31,220 but I've already got them. 51 00:02:31,220 --> 00:02:33,460 Really all I need is the subheading. 52 00:02:33,460 --> 00:02:34,680 That's what I want to bring in. 53 00:02:34,680 --> 00:02:37,610 It doesn't really matter how you bring it in with are you using 54 00:02:37,610 --> 00:02:40,880 the CC libraries or just pull them from existing documents. 55 00:02:40,880 --> 00:02:43,880 Another way, and I said to at the beginning, 56 00:02:43,880 --> 00:02:45,920 but there's actually three ways if you copy and paste 57 00:02:45,920 --> 00:02:48,410 a bit of text from another document into this one, 58 00:02:48,410 --> 00:02:52,370 and a paragraph styles applied to that takes it will bring it through at the same time, 59 00:02:52,370 --> 00:02:53,840 if you're finding that you're getting 60 00:02:53,840 --> 00:02:56,240 these paragraphs tells a [inaudible] like, how did you get in here? 61 00:02:56,240 --> 00:02:59,750 It's because you've opened up some random document copy that text side of it 62 00:02:59,750 --> 00:03:04,270 and pasted it into this current document and it's bought through the styles with it. 63 00:03:04,270 --> 00:03:05,600 You might have to, when you do that, 64 00:03:05,600 --> 00:03:07,040 go and tidy them up by going. 65 00:03:07,040 --> 00:03:08,510 Actually, I don't want you add, 66 00:03:08,510 --> 00:03:11,150 delete, and clean them all up. 67 00:03:11,150 --> 00:03:12,590 But I want both of these. 68 00:03:12,590 --> 00:03:14,900 First thing we'll do is we'll put in our body copy. 69 00:03:14,900 --> 00:03:16,790 I'm going to select it all. 70 00:03:16,790 --> 00:03:20,120 So "Command A" or "Control A" will select everything. 71 00:03:20,120 --> 00:03:21,860 You've got to make sure you're in your type toe and you've got 72 00:03:21,860 --> 00:03:23,960 your cursor flashing in the text box, 73 00:03:23,960 --> 00:03:26,990 select it all [inaudible] Dan's random five click. 74 00:03:26,990 --> 00:03:30,440 I've got them all selected and I'm going to say I'd like the body copy to 75 00:03:30,440 --> 00:03:34,450 apply and you can see there's a little plus applied to it. 76 00:03:34,450 --> 00:03:37,330 It's because some of them have bolds applied to it already. 77 00:03:37,330 --> 00:03:40,570 I'm going to leave those just to make it a little easier to find, in my case, 78 00:03:40,565 --> 00:03:43,175 what I'd probably do because being a purist about it, 79 00:03:43,175 --> 00:03:45,315 I would say down here it says "Clear 80 00:03:45,310 --> 00:03:47,860 overrides" and you'll see it or remove the bolts from it. 81 00:03:47,860 --> 00:03:51,780 But I've left those just to make it easy for us to find. 82 00:03:51,775 --> 00:03:53,755 Cool. It's lovely to bring through 83 00:03:53,750 --> 00:03:56,090 paragraph styles that are being done in another document. 84 00:03:56,090 --> 00:03:59,890 It's just tidied up this document quite a bit even though I had justification. 85 00:03:59,890 --> 00:04:04,030 But that's okay. Next thing we're going to do is we're going to apply our subheadings. 86 00:04:04,025 --> 00:04:06,175 I'm going to highlight this first line, here, 87 00:04:06,170 --> 00:04:09,350 click "Subheading" and it's brought through the style. 88 00:04:09,350 --> 00:04:12,290 What I would like to do though in this document is I want to make a few changes. 89 00:04:12,290 --> 00:04:15,880 I'm going to zoom in "Command Plus" or "Control Plus" on a PC, 90 00:04:15,875 --> 00:04:18,155 I'm going to select it and make some changes. 91 00:04:18,155 --> 00:04:19,765 I want to change the color, 92 00:04:19,760 --> 00:04:21,770 so the type here. 93 00:04:21,770 --> 00:04:23,930 Now you'll see in my swatches panel, 94 00:04:23,930 --> 00:04:27,400 down here, I'm going to make that a bit bigger. 95 00:04:27,395 --> 00:04:29,975 I don't have half of these colors, 96 00:04:29,970 --> 00:04:32,630 remember I'm going to have to pull them from my library. 97 00:04:32,630 --> 00:04:35,510 In here I'm going to make this my mint green. 98 00:04:35,510 --> 00:04:39,200 Lovely and I'd like to turn off a couple of things. 99 00:04:39,200 --> 00:04:41,690 I'd like to turn off the force capitalization 100 00:04:41,690 --> 00:04:43,780 it is on the top I'm going to turn that off as well. 101 00:04:43,780 --> 00:04:48,620 Once I've done that, I'm going to go and redefine my style because I'd like this in 102 00:04:48,620 --> 00:04:53,390 this document to be forever and that green and not uppercase. 103 00:04:53,390 --> 00:04:56,310 I'm going to right-click it and there's one of this is redefined style. 104 00:04:56,305 --> 00:05:00,325 Awesome. It just means now when I go and use it, we'll zoom out. 105 00:05:00,320 --> 00:05:04,180 I like this guy, apply subheads, 106 00:05:04,175 --> 00:05:06,115 this guy apply subhead. 107 00:05:06,110 --> 00:05:09,010 You can see I'm getting that new style through. 108 00:05:09,010 --> 00:05:12,140 Now one thing you might find is for a long document, 109 00:05:12,140 --> 00:05:14,540 this could be painful. It's not too bad, right? 110 00:05:14,540 --> 00:05:17,030 It's not too long and so a couple things you 111 00:05:17,030 --> 00:05:19,910 can do to speed this up one is add a shortcut to it. 112 00:05:19,910 --> 00:05:21,760 If I click on "Subhead", actually, 113 00:05:21,755 --> 00:05:23,885 this way is to click off black arrow, 114 00:05:23,885 --> 00:05:24,965 nothing in the background. 115 00:05:24,965 --> 00:05:28,115 That's always like default thing click and then background, 116 00:05:28,115 --> 00:05:30,325 double click "Subheading" and in here, 117 00:05:30,320 --> 00:05:31,950 I'd like to say, shortcut. 118 00:05:31,945 --> 00:05:34,255 Now unfortunately, shortcuts only work 119 00:05:34,250 --> 00:05:37,310 if you've got that number keypad next to your keyboard. 120 00:05:37,310 --> 00:05:40,220 I'm working on like a MacBook Pro laptop and it 121 00:05:40,220 --> 00:05:43,360 has the numbers along the top above the letters, 122 00:05:43,355 --> 00:05:47,195 but it doesn't have that separate keypad to the right. 123 00:05:47,530 --> 00:05:50,660 Your shortcuts have to include one of those numbers. 124 00:05:50,660 --> 00:05:52,750 I can't use this at all. 125 00:05:52,745 --> 00:05:56,855 But if you are using a keyboard that has those numbers on the side you can 126 00:05:56,850 --> 00:06:01,340 hold down maybe "Command Shift" and hit "One" and you'll get a shortcut in there. 127 00:06:01,335 --> 00:06:04,295 If you're on a PC it will be "Control Shift One" I'm just making up a shortcut. 128 00:06:04,295 --> 00:06:07,925 You can make anything you like as long as it has those little numbers there. 129 00:06:07,925 --> 00:06:10,165 But alas, I don't have that one. 130 00:06:10,160 --> 00:06:12,700 The other way to do shortcuts, 131 00:06:12,695 --> 00:06:15,205 is click "Okay", is something called the quick it. 132 00:06:15,200 --> 00:06:18,020 Now this is the shortcut to rule all shortcuts. 133 00:06:18,020 --> 00:06:21,860 What it does is if I highlight this text here and hold down on 134 00:06:21,860 --> 00:06:25,990 my keyboard command and hit the "Enter Key" on my keyboard. 135 00:06:25,985 --> 00:06:28,535 This pops up skoal quick apply if you're on a PC, 136 00:06:28,535 --> 00:06:32,485 hold down control and hit "Enter" and what this does is, 137 00:06:32,480 --> 00:06:36,520 I'm going to delete there, is you can type in anything in this whole program. 138 00:06:36,520 --> 00:06:38,170 If you need it to be uppercase, 139 00:06:38,165 --> 00:06:39,405 you can see I type an upper. 140 00:06:39,400 --> 00:06:42,650 You can see it goes to the shortcut of uppercase and I could do that. 141 00:06:42,650 --> 00:06:44,180 It's not what I want in this case. 142 00:06:44,180 --> 00:06:46,780 So command "Enter", I want to type in sub, 143 00:06:46,775 --> 00:06:48,385 I didn't even have to write the whole word. 144 00:06:48,380 --> 00:06:50,960 You can see there, there is subheading. Hit "Return." 145 00:06:50,960 --> 00:06:53,230 Now seems like that doesn't seem short, 146 00:06:53,225 --> 00:06:56,125 but I'll show you how I get my flow on. 147 00:06:56,120 --> 00:06:58,430 Highlight this command "Enter", 148 00:06:58,430 --> 00:07:02,090 and see it's pre-filled out from my last setting, so I just hit "return." 149 00:07:02,085 --> 00:07:09,955 So highlight quickly that "Enter" highlight command "Enter", 150 00:07:09,955 --> 00:07:12,065 you got to be a little slow between the Enters, 151 00:07:12,065 --> 00:07:14,395 If you do it too fast, it freaks out a little bit, 152 00:07:14,390 --> 00:07:20,100 command "Enter" and these 153 00:07:20,095 --> 00:07:22,145 here actually bullet points we're going to do later on so 154 00:07:22,140 --> 00:07:25,190 don't do those, there is headings. 155 00:07:25,185 --> 00:07:27,605 I thought I got all the ones bold. 156 00:07:27,600 --> 00:07:30,270 My bolding trick does not work. 157 00:07:30,270 --> 00:07:32,000 But you can start to see, 158 00:07:32,000 --> 00:07:34,670 doesn't matter whether you got the shortcut going because you've got the number, 159 00:07:34,670 --> 00:07:38,090 keypad or command "Enter" for the quick apply, 160 00:07:38,090 --> 00:07:40,830 we can speed this up. 161 00:07:44,000 --> 00:07:46,200 I've got lots of headings in, 162 00:07:46,195 --> 00:07:48,715 and then towards the end I got bored and didn't put 163 00:07:48,710 --> 00:07:51,620 any more headings and so if you find like the first half has lots, 164 00:07:51,620 --> 00:07:52,940 in the second half has none, 165 00:07:52,940 --> 00:07:54,640 it's just because of me. 166 00:07:54,635 --> 00:07:57,175 So we've put in our sub heading, 167 00:07:57,170 --> 00:08:00,440 we've put in our body copy and you can see how we've got 168 00:08:00,440 --> 00:08:04,540 a three-page document all quite quickly going in 169 00:08:04,535 --> 00:08:08,155 all kind of styled up and that's the beauty of the primary takes frame from 170 00:08:08,150 --> 00:08:12,260 the previous video and I'll styles now couple little housekeeping things. 171 00:08:12,260 --> 00:08:16,310 If I go to the w and if you're finding the machines running really slowly 172 00:08:16,310 --> 00:08:20,800 using especially this example file for the text, the long text. 173 00:08:20,795 --> 00:08:24,175 It's because you might have done and make spelling on and because these are 174 00:08:24,170 --> 00:08:28,640 all Latin words and a dictionary sit to English, it's freaking, outgoing. 175 00:08:28,640 --> 00:08:33,050 Every single word in this 30 page document is spelled badly. 176 00:08:33,050 --> 00:08:35,000 It's checking every single one of them. 177 00:08:35,000 --> 00:08:36,230 Every time we move the page, 178 00:08:36,230 --> 00:08:37,930 or reach exit which is a bit of a pain. 179 00:08:37,930 --> 00:08:39,730 If you're finding that if it happens, 180 00:08:39,725 --> 00:08:43,045 say you are working with a document it's English, 181 00:08:43,040 --> 00:08:46,610 but you have a lot of French words or Irish spelling for words. 182 00:08:46,610 --> 00:08:49,130 You might find that dynamic spelling is just slowing things down. 183 00:08:49,130 --> 00:08:54,680 I'm going to go to my MAC to InDesign CC Preferences and go to spelling. 184 00:08:54,680 --> 00:08:56,380 If you're on PC, 185 00:08:56,375 --> 00:08:59,905 go to it down the bottom will be preferences and go to 186 00:08:59,900 --> 00:09:06,100 spelling and just ten enable dynamic spelling off and to get, 187 00:09:06,095 --> 00:09:09,355 it won't freak out and slowly machine down does to mine 188 00:09:09,350 --> 00:09:13,180 all the time when I'm using these really long placeholder text documents. 189 00:09:13,180 --> 00:09:15,350 Now that little thing and this is just styling. 190 00:09:15,350 --> 00:09:17,720 Now we're going to jump to our master page because I want to put 191 00:09:17,720 --> 00:09:20,120 a little line that goes through the center of this. 192 00:09:20,120 --> 00:09:22,570 I'm going to double-click any my master pages. 193 00:09:22,565 --> 00:09:24,255 How do I know my master page? 194 00:09:24,250 --> 00:09:26,990 I closed down Paragraph styles as down here I'm on 195 00:09:26,990 --> 00:09:29,060 my A master and I zoom out a little bit so I 196 00:09:29,060 --> 00:09:31,360 can see the whole thing and grab my line too, 197 00:09:31,355 --> 00:09:34,745 I'm going to draw a line that goes all the way through the middle. 198 00:09:34,745 --> 00:09:39,455 It's pretty good at doing it straight and I'm going to have the stroke of this one, 199 00:09:39,455 --> 00:09:43,105 that same green and I'm going to have no Phil, 200 00:09:43,100 --> 00:09:45,430 how thick is it going to be? I can't remember. 201 00:09:45,425 --> 00:09:47,695 1.0 That seems okay. 202 00:09:47,690 --> 00:09:53,980 I'm going to copy it and paste it and drag it over here to this other side, here we go. 203 00:09:53,975 --> 00:09:57,235 Nice. Why don't I do that? 204 00:09:57,230 --> 00:10:05,070 Go, page 1, hit "W" because it looks cool and by cool, yeah, it looks all right. 205 00:10:05,070 --> 00:10:07,010 I think I'm going to have to match the same size as 206 00:10:07,010 --> 00:10:09,260 that because that's a bit thick. Let's double-click this. 207 00:10:09,260 --> 00:10:13,160 You can skip on now because there's nothing super interesting. 208 00:10:13,160 --> 00:10:15,780 We're going to add automatic page numbering. 209 00:10:17,840 --> 00:10:24,950 I'll select both of them at the same time and I'm going to have maybe half a point. 210 00:10:24,950 --> 00:10:27,860 Yeah, it looks okay. 211 00:10:27,860 --> 00:10:30,320 So page numbering, we did this in a previous tutorial, 212 00:10:30,320 --> 00:10:34,070 but we're going to do it again to give a, let's double-click "Page." 213 00:10:34,070 --> 00:10:37,870 A milestone will use the lift spread to start with grab the tittle, 214 00:10:37,870 --> 00:10:39,280 draw a nice tight box. 215 00:10:39,280 --> 00:10:44,350 I'm going to type the web page and I'll put in, 216 00:10:44,345 --> 00:10:45,445 instead of just having one, 217 00:10:45,440 --> 00:10:46,850 remember we put under type, 218 00:10:46,850 --> 00:10:49,220 we're going to go insert special character and we're going to 219 00:10:49,220 --> 00:10:52,090 go mark as current page marker, 220 00:10:52,090 --> 00:10:53,670 current page number even. 221 00:10:53,670 --> 00:10:59,410 What I'd like to do is to you can see it's actually picking out my subheading, 222 00:10:59,405 --> 00:11:02,935 as the default paragraph style and that'll happen 223 00:11:02,930 --> 00:11:06,040 to you if you're following me along because I did something a bit strange, 224 00:11:06,035 --> 00:11:09,985 let's go to window and go to styles and go to parody ourselves. 225 00:11:09,980 --> 00:11:13,640 If I have nothing selected and I click on "Subheading", 226 00:11:13,640 --> 00:11:16,610 it's going to set it as everytime I join you type box. 227 00:11:16,610 --> 00:11:18,670 It's going to be that subheading. 228 00:11:18,670 --> 00:11:23,800 If I showed you the body copy and got nothings selected switches to body copy. 229 00:11:23,795 --> 00:11:24,985 Now if I draw this out, 230 00:11:24,980 --> 00:11:27,190 it's going to be the body copy font. 231 00:11:27,185 --> 00:11:30,155 What you probably want is, 232 00:11:30,155 --> 00:11:33,295 you've got nothing selected beyond basic paragraph or body copy, 233 00:11:33,290 --> 00:11:34,630 that's maybe a good one as well. 234 00:11:34,625 --> 00:11:37,055 But it means that whenever I draw a new type books, 235 00:11:37,055 --> 00:11:39,125 it's not going to try and be the sub heading. 236 00:11:39,125 --> 00:11:42,655 We're going to zoom in and I'm going to make this one rubato. 237 00:11:42,655 --> 00:11:45,945 I'll use rubato slab again. 238 00:11:45,945 --> 00:11:49,505 I use that bold and I'll use the orange color. 239 00:11:49,505 --> 00:11:52,065 How do I know it's in the center of the page? 240 00:11:52,069 --> 00:11:53,829 I don't send it there, 241 00:11:53,830 --> 00:11:55,250 there's a couple of ways we could do it. 242 00:11:55,250 --> 00:11:56,810 You could use alignment tool, 243 00:11:56,810 --> 00:11:58,550 I'm just going to drag it to the edges. 244 00:11:58,550 --> 00:12:02,030 I know it's there. It's going to go down here somewhere. 245 00:12:02,030 --> 00:12:03,780 I'm going to copy and paste it. 246 00:12:03,780 --> 00:12:05,150 A cool way for copying and pasting. 247 00:12:05,150 --> 00:12:09,980 You can go Command "V" or hit control "Paste." 248 00:12:09,980 --> 00:12:14,660 But if you grab your black arrow while you're dragging the words page a, 249 00:12:14,660 --> 00:12:18,010 you hold down the "Alt" or Option key on your keyboard, 250 00:12:18,005 --> 00:12:22,285 and drag it across and it will make a duplicate as you're dragging. 251 00:12:22,285 --> 00:12:24,835 Hold down "Alt" then start clicking, 252 00:12:24,830 --> 00:12:27,940 holding and dragging and that will duplicate it as it goes across. 253 00:12:27,935 --> 00:12:29,485 Now I'm going to double-check these work, 254 00:12:29,480 --> 00:12:33,720 double-click page one, double-click page two, page three, 255 00:12:33,715 --> 00:12:38,065 nice work group and let's move on to the next one where we start working on inserting 256 00:12:38,060 --> 00:12:40,010 blank pages and playing with 257 00:12:40,010 --> 00:12:43,510 the numbering because it starts at one which is going to be a cover, 258 00:12:43,505 --> 00:12:46,205 all sorts of fun stuff like that.