WEBVTT X-TIMESTAMP-MAP=LOCAL:00:00:00.000,MPEGTS:0 00:00:06.440 --> 00:00:10.980 Hi there. In this video we're going to start our long document project. 00:00:10.980 --> 00:00:13.270 It's going to be an annual report, is going to be really long. 00:00:13.270 --> 00:00:14.910 You can see my pages here. 00:00:14.910 --> 00:00:16.575 Let's have a quick little look at it. 00:00:16.575 --> 00:00:19.140 Page after page after page after page, 00:00:19.140 --> 00:00:22.830 and we're going to start with looking at primary text frames, 00:00:22.830 --> 00:00:25.890 which is probably the most important thing you need to do when you're working with 00:00:25.890 --> 00:00:29.760 long documents and also the first thing you need to do so which is great. 00:00:29.760 --> 00:00:32.280 So let's go and do that now, 00:00:32.280 --> 00:00:34.980 so when it comes to working with a long document, 00:00:34.980 --> 00:00:39.715 The most important part is getting something called the primary texts frame setup. 00:00:39.715 --> 00:00:43.200 To do it, you need to do it at the document creation time, 00:00:43.200 --> 00:00:46.820 and to do it, you need to do it at the beginning when you create the document. 00:00:46.820 --> 00:00:50.100 You can't retro fit a document to make this work. 00:00:50.100 --> 00:00:53.150 It's just too hard and actually I think it just can't be done. 00:00:53.150 --> 00:00:56.240 So if you have an existing document and you finding it hard to work on, 00:00:56.240 --> 00:00:58.400 you can just copy and paste it in to 00:00:58.400 --> 00:01:01.205 a new document that has the primary text frame setup. 00:01:01.205 --> 00:01:03.560 So to do it, let's go to file, 00:01:03.560 --> 00:01:05.570 new or hit this little New button, 00:01:05.570 --> 00:01:07.850 and we're going to be doing ours for print, 00:01:07.850 --> 00:01:10.880 we're going to be doing US letter, and over here, 00:01:10.880 --> 00:01:13.880 we're going to have facing pages because we're going to do a long document that's 00:01:13.880 --> 00:01:17.885 side-by-side pages and this my friend is the magical button. 00:01:17.885 --> 00:01:19.490 Cool primary text frame. 00:01:19.490 --> 00:01:21.950 We're going to have pages is one. That's fine. 00:01:21.950 --> 00:01:23.990 Columns we're going to have two and the gutter, 00:01:23.990 --> 00:01:26.440 here is going to be quite thick just to match our style. 00:01:26.440 --> 00:01:28.530 Now remember mine's stuck to millimeters, 00:01:28.530 --> 00:01:31.035 because I keep doing jobs in between. 00:01:31.035 --> 00:01:35.460 The gutter in this case is going to be 0.6. 00:01:35.460 --> 00:01:39.335 So quite big if using metric numbers put in 16 millimeters, 00:01:39.335 --> 00:01:41.435 16, so quite big. 00:01:41.435 --> 00:01:44.660 So we're going to have 0.6 inches and columns two. 00:01:44.660 --> 00:01:46.295 In terms of the margins all the way around, 00:01:46.295 --> 00:01:48.920 I'm going to break the little link so they're not all the same. 00:01:48.920 --> 00:01:51.605 The top in this case is going to be 1.2. 00:01:51.605 --> 00:01:53.690 I'll go through the metric in a second. 00:01:53.690 --> 00:02:00.330 The bottom is going to be two inches and the sides are going to be each 0.8 inches. 00:02:02.060 --> 00:02:05.960 If you want to do this in millimeters, 00:02:05.960 --> 00:02:07.310 it's 30 for the top, 00:02:07.310 --> 00:02:08.615 50 for the bottom, 00:02:08.615 --> 00:02:11.525 and 20 for the inside and outside. 00:02:11.525 --> 00:02:14.720 Now remember, this is just because that's the way I want this document to look. 00:02:14.720 --> 00:02:16.235 You saw at the beginning of this video. 00:02:16.235 --> 00:02:19.070 Bleed, who remembers what bleed is? 00:02:19.070 --> 00:02:21.275 That's right. That's an eighth of an inch. 00:02:21.275 --> 00:02:25.115 So 0.125, we have to use decimal places. 00:02:25.115 --> 00:02:27.080 All the way around or three millimeters. 00:02:27.080 --> 00:02:30.185 If you're using millimeters and slug we never use. 00:02:30.185 --> 00:02:32.305 Let's click create. 00:02:32.305 --> 00:02:34.895 What is this primary ticks frame? 00:02:34.895 --> 00:02:40.040 Well, basically it's a pre-made textbox that goes on your master page. 00:02:40.040 --> 00:02:43.610 I'm on page one here and I can click on this and you see there's a text box ready to go, 00:02:43.610 --> 00:02:46.730 and the cool thing about it is if I just throw in some placeholder text, 00:02:46.730 --> 00:02:49.190 you can see it's got columns already matched in to it, 00:02:49.190 --> 00:02:52.400 and the gutter already matches the one I set up in my new document. 00:02:52.400 --> 00:02:54.380 So it preloads it with a textbox, 00:02:54.380 --> 00:02:55.830 which is really cool, 00:02:55.830 --> 00:02:57.420 whereas in previous tutorials, 00:02:57.420 --> 00:03:00.430 we've created these columns and just uses them as guides, 00:03:00.430 --> 00:03:04.610 and then we've gone through and grabbed the type two and draw an out stuff, 00:03:04.610 --> 00:03:07.835 and then gone up here and switch to the two columns in the case. 00:03:07.835 --> 00:03:09.540 It saves a little bit of time that way, 00:03:09.540 --> 00:03:12.890 what's really cool about it is that when I add text to it, 00:03:12.890 --> 00:03:14.970 it's going to generate as many pages as I need, 00:03:14.970 --> 00:03:17.910 and that is what's really helpful. Just go and do that. 00:03:17.910 --> 00:03:20.130 Lets go about black area. Make sure got nothing selected, 00:03:20.130 --> 00:03:21.269 click in the background, 00:03:21.269 --> 00:03:23.520 go to file, go to place. 00:03:23.520 --> 00:03:26.805 You can copy and paste, from word. 00:03:26.805 --> 00:03:28.580 But I'm going to use this way because I'm going to show 00:03:28.580 --> 00:03:30.530 you a little trick when we bring it. 00:03:30.530 --> 00:03:35.465 Then we're going to go to options and I click on show import options, then click open. 00:03:35.465 --> 00:03:37.460 This little box opens up and by default, 00:03:37.460 --> 00:03:38.730 it's going to remove the styles. 00:03:38.730 --> 00:03:40.370 Now to make this easier for everybody, 00:03:40.370 --> 00:03:46.025 I've gone through in word and made all the titles bold just because, otherwise, 00:03:46.025 --> 00:03:50.060 it's really hard to figure out where the titles are So I'm going 00:03:50.060 --> 00:03:54.335 to change it from movable styles to preserve styles and click okay. 00:03:54.335 --> 00:03:56.120 Now my cursor is loaded. 00:03:56.120 --> 00:03:57.320 I can stick anywhere I like, 00:03:57.320 --> 00:03:58.520 and I'm going to stick on this page. 00:03:58.520 --> 00:03:59.660 What we're looking for is, 00:03:59.660 --> 00:04:00.960 see my pages panel's up. 00:04:00.960 --> 00:04:02.210 I got one page, 00:04:02.210 --> 00:04:04.415 but if I click on this kick back, relax, 00:04:04.415 --> 00:04:09.225 which we haven't, takes its time. Hey, look. 00:04:09.225 --> 00:04:11.610 So it's generated all of our pages, 00:04:11.610 --> 00:04:12.860 and you can see there's quite a few here. 00:04:12.860 --> 00:04:16.220 That's nearly 30. Well, that's exactly 30. 00:04:16.220 --> 00:04:18.375 So that is the role of the primary texts frame. 00:04:18.375 --> 00:04:19.400 It doesn't seem like much, 00:04:19.400 --> 00:04:21.565 but the alternative is this. 00:04:21.565 --> 00:04:24.010 I'm going to create a new document. 00:04:24.110 --> 00:04:27.900 Great. I'm going to do cool things just real quickly. 00:04:27.900 --> 00:04:29.490 It's going to be the same as the last one, 00:04:29.490 --> 00:04:32.690 but I'm going to turn primary text frame off and this is what you have to do. 00:04:32.690 --> 00:04:34.100 So there's no text box here. 00:04:34.100 --> 00:04:35.720 So I have to grab the textbox and that's 00:04:35.720 --> 00:04:37.990 no big drama like doesn't take us that long, right? 00:04:37.990 --> 00:04:40.505 And I have to match the amount of columns. 00:04:40.505 --> 00:04:44.264 So I have to go to paragraph, 00:04:44.264 --> 00:04:46.710 two columns, match the width. 00:04:46.710 --> 00:04:50.330 I can't even remember what the width was, 16 millimeters. 00:04:50.330 --> 00:04:54.980 So it's matching that now. Awesome. Now I have to go and place my text file place. 00:04:54.980 --> 00:04:58.520 So exactly the same except when I manually create that box, 00:04:58.520 --> 00:05:00.500 they're not linked to all the other pages. 00:05:00.500 --> 00:05:03.805 So I go do the exact same thing. Happy days. 00:05:03.805 --> 00:05:07.430 So you'll notice there's no extra pages generated. 00:05:07.430 --> 00:05:09.230 So what would you have to do is that this. 00:05:09.230 --> 00:05:12.215 We have to go down to create new page, 00:05:12.215 --> 00:05:13.930 and then we have to go to this top page. 00:05:13.930 --> 00:05:16.435 It's called the output, 00:05:16.435 --> 00:05:18.160 and it's this little red cross down here. 00:05:18.160 --> 00:05:20.030 If I zoom in, that's in there. 00:05:20.030 --> 00:05:21.310 When you use red, that's bad. 00:05:21.310 --> 00:05:22.705 That means that there's text. 00:05:22.705 --> 00:05:25.670 We know that the text, this is like 30 pages, but it only stops here. 00:05:25.670 --> 00:05:29.795 So that means that although we can see one page there's a lot of other pages hidden, 00:05:29.795 --> 00:05:32.585 and it's this thing here where this output, 00:05:32.585 --> 00:05:35.690 is over-set, which just means there's too 00:05:35.690 --> 00:05:38.375 much to copy in it and it's gone red, little plus button. 00:05:38.375 --> 00:05:40.295 So what we can do is, 00:05:40.295 --> 00:05:42.775 we can go through and create another type box. 00:05:42.775 --> 00:05:47.840 We can do it down here. Make sure it's the right columns. 00:05:47.840 --> 00:05:51.930 Make sure it got the right data. 00:05:52.870 --> 00:05:55.790 I can click it 16. 00:05:55.790 --> 00:05:59.325 What I'm going to do is click on this, 00:05:59.325 --> 00:06:02.685 click on the red thing, come down here and click inside this. 00:06:02.685 --> 00:06:04.550 Hey, and that linked up, 00:06:04.550 --> 00:06:07.775 so that one now flows from here and flows down to here, 00:06:07.775 --> 00:06:09.305 but unfortunately you still have a set. 00:06:09.305 --> 00:06:12.485 So you're going to have to go and link all of these pages? 00:06:12.485 --> 00:06:17.070 You cry. So make a new document, 00:06:17.070 --> 00:06:21.300 make sure it's got a primary text frame and it will generate this stuff for you. 00:06:21.300 --> 00:06:23.820 Another nice thing is because it's on the master page. Watch this. 00:06:23.820 --> 00:06:25.400 If I double-click the master page, 00:06:25.400 --> 00:06:26.790 either the left or right spread, 00:06:26.790 --> 00:06:27.980 so I get the red spread. 00:06:27.980 --> 00:06:30.350 If I have it down here, I want to do something like this. 00:06:30.350 --> 00:06:32.240 Can you see all of the pages adjust as well. 00:06:32.240 --> 00:06:34.940 They're all controlled, so it's generated more, 00:06:34.940 --> 00:06:39.290 and because there's not as much room on every page it's generated some extra pages. 00:06:39.290 --> 00:06:41.835 Remember it was at 30, now it's at 38. 00:06:41.835 --> 00:06:44.275 It doesn't delete them though. If I make this big, 00:06:44.275 --> 00:06:46.520 you have to have to manually go and delete them afterwards. 00:06:46.520 --> 00:06:49.280 You can see it's suck back up to page 29 or 30, 00:06:49.280 --> 00:06:50.720 but there's all these empty columns. 00:06:50.720 --> 00:06:53.680 You can go into preferences and turn a sitting on. 00:06:53.680 --> 00:06:55.625 We'll delete them when they're empty. 00:06:55.625 --> 00:06:58.025 It's not on by default, it's not how to delete them. 00:06:58.025 --> 00:07:00.900 You just got to select them all and hit the trash can. 00:07:00.900 --> 00:07:03.890 Last thing we do when if you bring in a lot of ticks, 00:07:03.890 --> 00:07:06.125 I'm going to go from my master page to page one, 00:07:06.125 --> 00:07:08.435 is that I've brought them in from word, 00:07:08.435 --> 00:07:11.495 and we say preserve the styles. 00:07:11.495 --> 00:07:13.685 What happens is when you preserve the styles, 00:07:13.685 --> 00:07:14.780 it goes to window, 00:07:14.780 --> 00:07:16.265 let's open up styles, 00:07:16.265 --> 00:07:19.790 it's important [inaudible] styles from word and they'll always be, probably be normal. 00:07:19.790 --> 00:07:22.160 Normal is their body copy font. 00:07:22.160 --> 00:07:24.560 So all I want to do is have nothing selected. 00:07:24.560 --> 00:07:26.360 Click on this guy and say go away. 00:07:26.360 --> 00:07:27.725 It says we're deleting it, 00:07:27.725 --> 00:07:29.810 but it's being used in this document, what would you like to do? 00:07:29.810 --> 00:07:33.395 I say replace with my basic paragraph which is my nothing, 00:07:33.395 --> 00:07:36.020 replace with none basically. 00:07:36.020 --> 00:07:39.620 So it's gone through, removed in the normal formatting. 00:07:39.620 --> 00:07:40.955 You might have a lot in here. 00:07:40.955 --> 00:07:42.290 Might have brought through heading, 00:07:42.290 --> 00:07:44.135 heading 2, heading 3, 00:07:44.135 --> 00:07:47.360 normal bunch of stuff, You have nothing selected, 00:07:47.360 --> 00:07:51.955 delete them all and you'll be back to be able to adjust them as you see fit. 00:07:51.955 --> 00:07:56.465 So that's a long explanation on what a primary text frame is. 00:07:56.465 --> 00:08:00.275 So basically you just need to file a new document and you got to tick that little box. 00:08:00.275 --> 00:08:02.695 But now we know how it works and how we could use it. 00:08:02.695 --> 00:08:04.550 Let's get into the next video where we start 00:08:04.550 --> 00:08:06.770 laying out this long document and look at some of 00:08:06.770 --> 00:08:11.730 the other features that's going to make long documents super easy for you to do.