1 00:00:06,440 --> 00:00:10,980 Hi there. In this video we're going to start our long document project. 2 00:00:10,980 --> 00:00:13,270 It's going to be an annual report, is going to be really long. 3 00:00:13,270 --> 00:00:14,910 You can see my pages here. 4 00:00:14,910 --> 00:00:16,580 Let's have a quick little look at it. 5 00:00:16,575 --> 00:00:19,145 Page after page after page after page, 6 00:00:19,140 --> 00:00:22,830 and we're going to start with looking at primary text frames, 7 00:00:22,830 --> 00:00:25,890 which is probably the most important thing you need to do when you're working with 8 00:00:25,890 --> 00:00:29,760 long documents and also the first thing you need to do so which is great. 9 00:00:29,760 --> 00:00:32,280 So let's go and do that now, 10 00:00:32,280 --> 00:00:34,980 so when it comes to working with a long document, 11 00:00:34,980 --> 00:00:39,720 The most important part is getting something called the primary texts frame setup. 12 00:00:39,715 --> 00:00:43,205 To do it, you need to do it at the document creation time, 13 00:00:43,200 --> 00:00:46,820 and to do it, you need to do it at the beginning when you create the document. 14 00:00:46,820 --> 00:00:50,100 You can't retro fit a document to make this work. 15 00:00:50,100 --> 00:00:53,150 It's just too hard and actually I think it just can't be done. 16 00:00:53,150 --> 00:00:56,240 So if you have an existing document and you finding it hard to work on, 17 00:00:56,240 --> 00:00:58,400 you can just copy and paste it in to 18 00:00:58,400 --> 00:01:01,210 a new document that has the primary text frame setup. 19 00:01:01,205 --> 00:01:03,565 So to do it, let's go to file, 20 00:01:03,560 --> 00:01:05,570 new or hit this little New button, 21 00:01:05,570 --> 00:01:07,850 and we're going to be doing ours for print, 22 00:01:07,850 --> 00:01:10,880 we're going to be doing US letter, and over here, 23 00:01:10,880 --> 00:01:13,880 we're going to have facing pages because we're going to do a long document that's 24 00:01:13,880 --> 00:01:17,890 side-by-side pages and this my friend is the magical button. 25 00:01:17,885 --> 00:01:19,495 Cool primary text frame. 26 00:01:19,490 --> 00:01:21,950 We're going to have pages is one. That's fine. 27 00:01:21,950 --> 00:01:23,990 Columns we're going to have two and the gutter, 28 00:01:23,990 --> 00:01:26,440 here is going to be quite thick just to match our style. 29 00:01:26,440 --> 00:01:28,530 Now remember mine's stuck to millimeters, 30 00:01:28,530 --> 00:01:31,040 because I keep doing jobs in between. 31 00:01:31,035 --> 00:01:35,465 The gutter in this case is going to be 0.6. 32 00:01:35,460 --> 00:01:39,340 So quite big if using metric numbers put in 16 millimeters, 33 00:01:39,335 --> 00:01:41,435 16, so quite big. 34 00:01:41,435 --> 00:01:44,665 So we're going to have 0.6 inches and columns two. 35 00:01:44,660 --> 00:01:46,300 In terms of the margins all the way around, 36 00:01:46,295 --> 00:01:48,925 I'm going to break the little link so they're not all the same. 37 00:01:48,920 --> 00:01:51,610 The top in this case is going to be 1.2. 38 00:01:51,605 --> 00:01:53,695 I'll go through the metric in a second. 39 00:01:53,690 --> 00:02:00,330 The bottom is going to be two inches and the sides are going to be each 0.8 inches. 40 00:02:02,060 --> 00:02:05,960 If you want to do this in millimeters, 41 00:02:05,960 --> 00:02:07,310 it's 30 for the top, 42 00:02:07,310 --> 00:02:08,620 50 for the bottom, 43 00:02:08,615 --> 00:02:11,525 and 20 for the inside and outside. 44 00:02:11,525 --> 00:02:14,725 Now remember, this is just because that's the way I want this document to look. 45 00:02:14,720 --> 00:02:16,240 You saw at the beginning of this video. 46 00:02:16,235 --> 00:02:19,075 Bleed, who remembers what bleed is? 47 00:02:19,070 --> 00:02:21,280 That's right. That's an eighth of an inch. 48 00:02:21,275 --> 00:02:25,115 So 0.125, we have to use decimal places. 49 00:02:25,115 --> 00:02:27,085 All the way around or three millimeters. 50 00:02:27,080 --> 00:02:30,190 If you're using millimeters and slug we never use. 51 00:02:30,185 --> 00:02:32,305 Let's click create. 52 00:02:32,305 --> 00:02:34,895 What is this primary ticks frame? 53 00:02:34,895 --> 00:02:40,045 Well, basically it's a pre-made textbox that goes on your master page. 54 00:02:40,040 --> 00:02:43,610 I'm on page one here and I can click on this and you see there's a text box ready to go, 55 00:02:43,610 --> 00:02:46,730 and the cool thing about it is if I just throw in some placeholder text, 56 00:02:46,730 --> 00:02:49,190 you can see it's got columns already matched in to it, 57 00:02:49,190 --> 00:02:52,400 and the gutter already matches the one I set up in my new document. 58 00:02:52,400 --> 00:02:54,380 So it preloads it with a textbox, 59 00:02:54,380 --> 00:02:55,830 which is really cool, 60 00:02:55,830 --> 00:02:57,420 whereas in previous tutorials, 61 00:02:57,420 --> 00:03:00,430 we've created these columns and just uses them as guides, 62 00:03:00,430 --> 00:03:04,610 and then we've gone through and grabbed the type two and draw an out stuff, 63 00:03:04,610 --> 00:03:07,840 and then gone up here and switch to the two columns in the case. 64 00:03:07,835 --> 00:03:09,545 It saves a little bit of time that way, 65 00:03:09,540 --> 00:03:12,890 what's really cool about it is that when I add text to it, 66 00:03:12,890 --> 00:03:14,970 it's going to generate as many pages as I need, 67 00:03:14,970 --> 00:03:17,910 and that is what's really helpful. Just go and do that. 68 00:03:17,910 --> 00:03:20,130 Lets go about black area. Make sure got nothing selected, 69 00:03:20,130 --> 00:03:21,270 click in the background, 70 00:03:21,269 --> 00:03:23,519 go to file, go to place. 71 00:03:23,520 --> 00:03:26,810 You can copy and paste, from word. 72 00:03:26,805 --> 00:03:28,585 But I'm going to use this way because I'm going to show 73 00:03:28,580 --> 00:03:30,530 you a little trick when we bring it. 74 00:03:30,530 --> 00:03:35,470 Then we're going to go to options and I click on show import options, then click open. 75 00:03:35,465 --> 00:03:37,465 This little box opens up and by default, 76 00:03:37,460 --> 00:03:38,730 it's going to remove the styles. 77 00:03:38,730 --> 00:03:40,370 Now to make this easier for everybody, 78 00:03:40,370 --> 00:03:46,030 I've gone through in word and made all the titles bold just because, otherwise, 79 00:03:46,025 --> 00:03:50,065 it's really hard to figure out where the titles are So I'm going 80 00:03:50,060 --> 00:03:54,340 to change it from movable styles to preserve styles and click okay. 81 00:03:54,335 --> 00:03:56,125 Now my cursor is loaded. 82 00:03:56,120 --> 00:03:57,320 I can stick anywhere I like, 83 00:03:57,320 --> 00:03:58,520 and I'm going to stick on this page. 84 00:03:58,520 --> 00:03:59,660 What we're looking for is, 85 00:03:59,660 --> 00:04:00,960 see my pages panel's up. 86 00:04:00,960 --> 00:04:02,210 I got one page, 87 00:04:02,210 --> 00:04:04,420 but if I click on this kick back, relax, 88 00:04:04,415 --> 00:04:09,225 which we haven't, takes its time. Hey, look. 89 00:04:09,225 --> 00:04:11,615 So it's generated all of our pages, 90 00:04:11,610 --> 00:04:12,860 and you can see there's quite a few here. 91 00:04:12,860 --> 00:04:16,220 That's nearly 30. Well, that's exactly 30. 92 00:04:16,220 --> 00:04:18,380 So that is the role of the primary texts frame. 93 00:04:18,375 --> 00:04:19,405 It doesn't seem like much, 94 00:04:19,400 --> 00:04:21,570 but the alternative is this. 95 00:04:21,565 --> 00:04:24,015 I'm going to create a new document. 96 00:04:24,110 --> 00:04:27,900 Great. I'm going to do cool things just real quickly. 97 00:04:27,900 --> 00:04:29,490 It's going to be the same as the last one, 98 00:04:29,490 --> 00:04:32,690 but I'm going to turn primary text frame off and this is what you have to do. 99 00:04:32,690 --> 00:04:34,100 So there's no text box here. 100 00:04:34,100 --> 00:04:35,720 So I have to grab the textbox and that's 101 00:04:35,720 --> 00:04:37,990 no big drama like doesn't take us that long, right? 102 00:04:37,990 --> 00:04:40,510 And I have to match the amount of columns. 103 00:04:40,505 --> 00:04:44,265 So I have to go to paragraph, 104 00:04:44,264 --> 00:04:46,714 two columns, match the width. 105 00:04:46,710 --> 00:04:50,330 I can't even remember what the width was, 16 millimeters. 106 00:04:50,330 --> 00:04:54,980 So it's matching that now. Awesome. Now I have to go and place my text file place. 107 00:04:54,980 --> 00:04:58,520 So exactly the same except when I manually create that box, 108 00:04:58,520 --> 00:05:00,500 they're not linked to all the other pages. 109 00:05:00,500 --> 00:05:03,810 So I go do the exact same thing. Happy days. 110 00:05:03,805 --> 00:05:07,435 So you'll notice there's no extra pages generated. 111 00:05:07,430 --> 00:05:09,230 So what would you have to do is that this. 112 00:05:09,230 --> 00:05:12,220 We have to go down to create new page, 113 00:05:12,215 --> 00:05:13,935 and then we have to go to this top page. 114 00:05:13,930 --> 00:05:16,440 It's called the output, 115 00:05:16,435 --> 00:05:18,165 and it's this little red cross down here. 116 00:05:18,160 --> 00:05:20,030 If I zoom in, that's in there. 117 00:05:20,030 --> 00:05:21,310 When you use red, that's bad. 118 00:05:21,310 --> 00:05:22,710 That means that there's text. 119 00:05:22,705 --> 00:05:25,675 We know that the text, this is like 30 pages, but it only stops here. 120 00:05:25,670 --> 00:05:29,800 So that means that although we can see one page there's a lot of other pages hidden, 121 00:05:29,795 --> 00:05:32,585 and it's this thing here where this output, 122 00:05:32,585 --> 00:05:35,695 is over-set, which just means there's too 123 00:05:35,690 --> 00:05:38,380 much to copy in it and it's gone red, little plus button. 124 00:05:38,375 --> 00:05:40,295 So what we can do is, 125 00:05:40,295 --> 00:05:42,775 we can go through and create another type box. 126 00:05:42,775 --> 00:05:47,845 We can do it down here. Make sure it's the right columns. 127 00:05:47,840 --> 00:05:51,930 Make sure it got the right data. 128 00:05:52,870 --> 00:05:55,790 I can click it 16. 129 00:05:55,790 --> 00:05:59,330 What I'm going to do is click on this, 130 00:05:59,325 --> 00:06:02,685 click on the red thing, come down here and click inside this. 131 00:06:02,685 --> 00:06:04,555 Hey, and that linked up, 132 00:06:04,550 --> 00:06:07,780 so that one now flows from here and flows down to here, 133 00:06:07,775 --> 00:06:09,305 but unfortunately you still have a set. 134 00:06:09,305 --> 00:06:12,485 So you're going to have to go and link all of these pages? 135 00:06:12,485 --> 00:06:17,075 You cry. So make a new document, 136 00:06:17,070 --> 00:06:21,300 make sure it's got a primary text frame and it will generate this stuff for you. 137 00:06:21,300 --> 00:06:23,820 Another nice thing is because it's on the master page. Watch this. 138 00:06:23,820 --> 00:06:25,400 If I double-click the master page, 139 00:06:25,400 --> 00:06:26,790 either the left or right spread, 140 00:06:26,790 --> 00:06:27,980 so I get the red spread. 141 00:06:27,980 --> 00:06:30,350 If I have it down here, I want to do something like this. 142 00:06:30,350 --> 00:06:32,240 Can you see all of the pages adjust as well. 143 00:06:32,240 --> 00:06:34,940 They're all controlled, so it's generated more, 144 00:06:34,940 --> 00:06:39,290 and because there's not as much room on every page it's generated some extra pages. 145 00:06:39,290 --> 00:06:41,840 Remember it was at 30, now it's at 38. 146 00:06:41,835 --> 00:06:44,275 It doesn't delete them though. If I make this big, 147 00:06:44,275 --> 00:06:46,525 you have to have to manually go and delete them afterwards. 148 00:06:46,520 --> 00:06:49,280 You can see it's suck back up to page 29 or 30, 149 00:06:49,280 --> 00:06:50,720 but there's all these empty columns. 150 00:06:50,720 --> 00:06:53,680 You can go into preferences and turn a sitting on. 151 00:06:53,680 --> 00:06:55,630 We'll delete them when they're empty. 152 00:06:55,625 --> 00:06:58,025 It's not on by default, it's not how to delete them. 153 00:06:58,025 --> 00:07:00,905 You just got to select them all and hit the trash can. 154 00:07:00,900 --> 00:07:03,890 Last thing we do when if you bring in a lot of ticks, 155 00:07:03,890 --> 00:07:06,130 I'm going to go from my master page to page one, 156 00:07:06,125 --> 00:07:08,435 is that I've brought them in from word, 157 00:07:08,435 --> 00:07:11,495 and we say preserve the styles. 158 00:07:11,495 --> 00:07:13,685 What happens is when you preserve the styles, 159 00:07:13,685 --> 00:07:14,785 it goes to window, 160 00:07:14,780 --> 00:07:16,270 let's open up styles, 161 00:07:16,265 --> 00:07:19,795 it's important [inaudible] styles from word and they'll always be, probably be normal. 162 00:07:19,790 --> 00:07:22,160 Normal is their body copy font. 163 00:07:22,160 --> 00:07:24,560 So all I want to do is have nothing selected. 164 00:07:24,560 --> 00:07:26,360 Click on this guy and say go away. 165 00:07:26,360 --> 00:07:27,730 It says we're deleting it, 166 00:07:27,725 --> 00:07:29,815 but it's being used in this document, what would you like to do? 167 00:07:29,810 --> 00:07:33,400 I say replace with my basic paragraph which is my nothing, 168 00:07:33,395 --> 00:07:36,025 replace with none basically. 169 00:07:36,020 --> 00:07:39,620 So it's gone through, removed in the normal formatting. 170 00:07:39,620 --> 00:07:40,960 You might have a lot in here. 171 00:07:40,955 --> 00:07:42,295 Might have brought through heading, 172 00:07:42,290 --> 00:07:44,140 heading 2, heading 3, 173 00:07:44,135 --> 00:07:47,365 normal bunch of stuff, You have nothing selected, 174 00:07:47,360 --> 00:07:51,960 delete them all and you'll be back to be able to adjust them as you see fit. 175 00:07:51,955 --> 00:07:56,465 So that's a long explanation on what a primary text frame is. 176 00:07:56,465 --> 00:08:00,275 So basically you just need to file a new document and you got to tick that little box. 177 00:08:00,275 --> 00:08:02,695 But now we know how it works and how we could use it. 178 00:08:02,695 --> 00:08:04,555 Let's get into the next video where we start 179 00:08:04,550 --> 00:08:06,770 laying out this long document and look at some of 180 00:08:06,770 --> 00:08:11,730 the other features that's going to make long documents super easy for you to do.