WEBVTT X-TIMESTAMP-MAP=LOCAL:00:00:00.000,MPEGTS:0 00:00:06.590 --> 00:00:09.060 Hi there. In this video we're going to make 00:00:09.060 --> 00:00:11.340 a nice little zip file that we can send to people. 00:00:11.340 --> 00:00:14.460 Inside that zip file we have the Indesign file plus 00:00:14.460 --> 00:00:18.120 all the links and fonts and images all ready to go. 00:00:18.120 --> 00:00:21.900 I can send it off to my colleagues that they can start working on the file, 00:00:21.900 --> 00:00:23.790 or it might be that I'm sending it to myself, 00:00:23.790 --> 00:00:25.935 to my home computer to start working on it, 00:00:25.935 --> 00:00:29.340 or I might just be packaging it all up to archive it and take 00:00:29.340 --> 00:00:32.790 it off my machine so that I can get on to the next job. 00:00:32.790 --> 00:00:38.165 Let's look at this packaging Indesign files ready for other people in this video. 00:00:38.165 --> 00:00:41.900 To share our Indesign file we need to use the package feature. 00:00:41.900 --> 00:00:45.100 Let's go to File and go to Package. 00:00:45.100 --> 00:00:48.510 Make sure it's saved first and leave all of 00:00:48.510 --> 00:00:53.385 this click ''Package,'' ignore printing instructions, nobody uses this. 00:00:53.385 --> 00:00:56.030 It's meant to be for notes that you gave to your printer, 00:00:56.030 --> 00:00:57.995 contact me if the printer is ready. 00:00:57.995 --> 00:00:59.885 But you'll be doing it via e-mail, 00:00:59.885 --> 00:01:01.475 I'm not sure anybody uses that. 00:01:01.475 --> 00:01:03.410 Create Package Folder, so this is going to be 00:01:03.410 --> 00:01:06.800 an actual folder that's going to group everything and stick it in. 00:01:06.800 --> 00:01:10.845 I'm going to put mine on my desktop in my Indesign class files, the name of it. 00:01:10.845 --> 00:01:12.470 I'm going to give mine a different name. 00:01:12.470 --> 00:01:18.935 I'm going call mine a Green at Heart Flyer. 00:01:18.935 --> 00:01:25.565 I call this one Packaged Files, that's better. 00:01:25.565 --> 00:01:29.180 We're going to leave all of these ticked and we'll look at them all when we've finished. 00:01:29.180 --> 00:01:30.805 Let's click ''Package.'' 00:01:30.805 --> 00:01:32.550 It says, 00:01:32.550 --> 00:01:34.860 do not share fonts, it's illegal. 00:01:34.860 --> 00:01:39.165 But we need to share the fonts because we paid for them, so we ignore that. 00:01:39.165 --> 00:01:43.640 It's a gray area. Let's jump to our desktop and you can 00:01:43.640 --> 00:01:48.200 see there is my class folder and there is that folder that's been made, the package file. 00:01:48.200 --> 00:01:49.360 Let's see what's in here. 00:01:49.360 --> 00:01:51.915 Let's go inside and there's a bunch. 00:01:51.915 --> 00:01:53.975 The Indesign file is the main thing. 00:01:53.975 --> 00:01:56.015 That is the bit where I'm going send it off 00:01:56.015 --> 00:01:59.510 to one of my colleagues and they're going to start working on it. 00:01:59.510 --> 00:02:02.240 They are going to double-click the INDD file, the Indesign file, 00:02:02.240 --> 00:02:03.800 and that's what's going to open it up and they're going 00:02:03.800 --> 00:02:06.410 to be able to start working on it. 00:02:06.410 --> 00:02:09.515 A PDF there is just for a visual, 00:02:09.515 --> 00:02:12.185 just to give people a little 00:02:12.185 --> 00:02:15.365 quick visual without having to open up the in-design file to see what it is. 00:02:15.365 --> 00:02:17.495 You don't technically need that, that's just helpful. 00:02:17.495 --> 00:02:21.050 Same with this file here. The IDML file is just helpful. 00:02:21.050 --> 00:02:24.680 Say you are sending it to Jeff and Jeff is going try and open it, 00:02:24.680 --> 00:02:27.410 but he's using a super old version of Indesign. 00:02:27.410 --> 00:02:29.930 It means that he might try and open the INDD and 00:02:29.930 --> 00:02:32.945 it just comes up with lots of error is saying, "No way Jose. 00:02:32.945 --> 00:02:35.730 My version is too old or too new." 00:02:35.730 --> 00:02:40.170 He can open up that version and will there be any problems? 00:02:40.170 --> 00:02:42.090 Probably not if it's a simple document, 00:02:42.090 --> 00:02:43.785 if you're doing some hardcore, 00:02:43.785 --> 00:02:47.145 animated interactiveness, then maybe. 00:02:47.145 --> 00:02:50.010 But we're not at the moment so it should all work out fine. 00:02:50.010 --> 00:02:53.130 The important things are these font folders and links. 00:02:53.130 --> 00:02:54.330 These are very important. 00:02:54.330 --> 00:02:57.290 The instructions we ignore that, so I'm going to delete it. 00:02:57.290 --> 00:02:58.610 We didn't write anything in there, it's meant to be 00:02:58.610 --> 00:03:01.870 printer instructions telling them what to do, how to contact you. 00:03:01.870 --> 00:03:04.095 Fonts: you can say here, 00:03:04.095 --> 00:03:05.370 remember that warning that said, 00:03:05.370 --> 00:03:07.740 "Hey, you sure you can share these fonts? 00:03:07.740 --> 00:03:10.415 Be careful check your licenses," and you should. 00:03:10.415 --> 00:03:14.105 But this is how to get people a document and the fonts that are used in it, 00:03:14.105 --> 00:03:15.755 so it doesn't come up with font errors. 00:03:15.755 --> 00:03:17.510 So we'll send those to them. 00:03:17.510 --> 00:03:20.255 The links: links are just considered, 00:03:20.255 --> 00:03:23.970 you can see here's the logo and this graphic that I've used in there, 00:03:23.970 --> 00:03:26.200 so all of these are super important. 00:03:26.200 --> 00:03:30.470 If I just send an Indesign file, it's going to open, 00:03:30.470 --> 00:03:32.660 but it's going to say, "Hey alert I'm missing the fonts, 00:03:32.660 --> 00:03:34.955 hey alert I'm missing all the images." 00:03:34.955 --> 00:03:36.755 you want to send all of these. 00:03:36.755 --> 00:03:39.785 What you tend to do, is this is that folder they got packaged, 00:03:39.785 --> 00:03:41.650 we were just inside there a second ago, 00:03:41.650 --> 00:03:44.650 is you right-click it and if you're on a Mac, you got to compress, 00:03:44.650 --> 00:03:48.960 if you're on a PC, I think there's a Send to Zip File. 00:03:48.960 --> 00:03:50.730 You might have to look through your options. 00:03:50.730 --> 00:03:53.050 You're looking for a zip all compressed folder. 00:03:53.050 --> 00:03:57.065 Click this and see this little zip folder that can be emailed. 00:03:57.065 --> 00:03:59.645 You can't email a folder really, 00:03:59.645 --> 00:04:01.700 but you can email the zip folder, 00:04:01.700 --> 00:04:03.230 or it might be just backup. 00:04:03.230 --> 00:04:06.410 You're working in an agency and you're trying to keep everything, 00:04:06.410 --> 00:04:08.180 you're closing it off and you want to off your computer, 00:04:08.180 --> 00:04:10.680 but you know that the images are all over the place. 00:04:10.680 --> 00:04:13.190 You just want this tidy little package that you 00:04:13.190 --> 00:04:16.640 can archive and say job done, delete off my computer. 00:04:16.640 --> 00:04:20.000 Is you package it up into a folder, send this one. 00:04:20.000 --> 00:04:23.000 All right my friends, that is how to package a document 00:04:23.000 --> 00:04:27.090 and send it to people without having lots and lots of problems.