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Hi there. In this video we're going to make

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a nice little zip file that we can send to people.

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Inside that zip file we have the Indesign file plus

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all the links and fonts and images all ready to go.

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I can send it off to my colleagues that they can start working on the file,

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or it might be that I'm sending it to myself,

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to my home computer to start working on it,

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or I might just be packaging it all up to archive it and take

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it off my machine so that I can get on to the next job.

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Let's look at this packaging Indesign files ready for other people in this video.

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To share our Indesign file we need to use the package feature.

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Let's go to File and go to Package.

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Make sure it's saved first and leave all of

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this click ''Package,'' ignore printing instructions, nobody uses this.

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It's meant to be for notes that you gave to your printer,

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contact me if the printer is ready.

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But you'll be doing it via e-mail,

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I'm not sure anybody uses that.

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Create Package Folder, so this is going to be

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an actual folder that's going to group everything and stick it in.

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I'm going to put mine on my desktop in my Indesign class files, the name of it.

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I'm going to give mine a different name.

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I'm going call mine a Green at Heart Flyer.

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I call this one Packaged Files, that's better.

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We're going to leave all of these ticked and we'll look at them all when we've finished.

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Let's click ''Package.''

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It says,

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do not share fonts, it's illegal.

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But we need to share the fonts because we paid for them, so we ignore that.

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It's a gray area. Let's jump to our desktop and you can

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see there is my class folder and there is that folder that's been made, the package file.

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Let's see what's in here.

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Let's go inside and there's a bunch.

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The Indesign file is the main thing.

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That is the bit where I'm going send it off

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to one of my colleagues and they're going to start working on it.

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They are going to double-click the INDD file, the Indesign file,

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and that's what's going to open it up and they're going

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to be able to start working on it.

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A PDF there is just for a visual,

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just to give people a little

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quick visual without having to open up the in-design file to see what it is.

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You don't technically need that, that's just helpful.

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Same with this file here. The IDML file is just helpful.

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Say you are sending it to Jeff and Jeff is going try and open it,

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but he's using a super old version of Indesign.

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It means that he might try and open the INDD and

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it just comes up with lots of error is saying, "No way Jose.

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My version is too old or too new."

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He can open up that version and will there be any problems?

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Probably not if it's a simple document,

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if you're doing some hardcore,

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animated interactiveness, then maybe.

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But we're not at the moment so it should all work out fine.

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The important things are these font folders and links.

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These are very important.

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The instructions we ignore that, so I'm going to delete it.

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We didn't write anything in there, it's meant to be

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printer instructions telling them what to do, how to contact you.

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Fonts: you can say here,

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remember that warning that said,

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"Hey, you sure you can share these fonts?

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Be careful check your licenses," and you should.

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But this is how to get people a document and the fonts that are used in it,

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so it doesn't come up with font errors.

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So we'll send those to them.

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The links: links are just considered,

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you can see here's the logo and this graphic that I've used in there,

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so all of these are super important.

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If I just send an Indesign file, it's going to open,

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but it's going to say, "Hey alert I'm missing the fonts,

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hey alert I'm missing all the images."

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you want to send all of these.

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What you tend to do, is this is that folder they got packaged,

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we were just inside there a second ago,

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is you right-click it and if you're on a Mac, you got to compress,

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if you're on a PC, I think there's a Send to Zip File.

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You might have to look through your options.

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You're looking for a zip all compressed folder.

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Click this and see this little zip folder that can be emailed.

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You can't email a folder really,

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but you can email the zip folder,

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or it might be just backup.

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You're working in an agency and you're trying to keep everything,

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you're closing it off and you want to off your computer,

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but you know that the images are all over the place.

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You just want this tidy little package that you

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can archive and say job done, delete off my computer.

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Is you package it up into a folder, send this one.

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All right my friends, that is how to package a document

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and send it to people without having lots and lots of problems.